Event Project Support Officer

5 days ago


Singapore ETHOS SEARCH ASSOCIATES PTE. LTD. Full time

Role Summary This role provides coordination, secretariat and operational support for the planning and execution of a flagship event in 2027. The staff member will assist with logistics, vendor management, stakeholder communication and administrative tasks. Key Responsibilities Administration and Documentation Prepare briefing materials, slides, lists, trackers and timelines to support project planning. Maintain the project timeline, monitor progress and ensure tasks stay on track. Schedule and coordinate weekly meetings, prepare agendas and take minutes. Record action items, follow up with stakeholders and ensure timely completion. Provide full secretariat and administrative support for the project and event. Event Coordination Support event planning, programme scheduling and meeting arrangements. Liaise with internal teams and external partners (companies, exhibitors, agencies, speakers). Assist with participant communication and registration matters. Operations and Logistics Coordinate vendor requirements (e.g., AV, staging, signage, catering, photo/video). Support booth/exhibition layouts, equipment tracking and on-site setup. Assist with rehearsals, event day operations and post‐event follow up. On‐Site Support Serve as a point‐of‐contact on event days. Support registration counters, wayfinding and crowd flow. Assist with resolving operational issues during the event. Requirements Education and Experience Minimum Diploma qualification. Relevant fields include Event Management, Mass Communications, Business Administration, or related disciplines. Experience in event planning, project coordination, secretariat roles, or operations. Experience in marketing, project management will be an advantage. Attributes Strong organisational and multitasking abilities. Proactive and able to work independently. Detail‐oriented with follow‐through. Able to work well with different stakeholders. Comfortable with hands‐on tasks and fast‐paced environments. #J-18808-Ljbffr


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