Secretary / Administrative Assistant
6 days ago
Job Title: Administrative Assistant / Secretary Working Location: Tuas, Singapore Key Responsibilties : Internal and External Communications Act as the point of contact for internal and external client, and assisting VP to better communicate with different parties; Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Be conservative and appropriate in using language and publicity, keeping confidential; Calendar Management Organize and schedule appointments Meeting time confirmation, proper meeting room reservation, send out meeting notice, and make sure invitees' attending on time; Come up meeting agenda based on the meeting purposes. Be familiar with agenda, objectives, and any relevant background information before the meeting begins; Negotiating with relevant parities to ensure the smooth of the activity's implementation; Guest / Customer Visit Management Responsible for company VP and above visitor's welcoming, hosting, hospitality service and logistic support utilizing all resources available; Appropriate hospitality shall be given to visitors and the hosting shall be efficient and effective; Documentation Develop and maintain a filing system Take meeting minutes and track follow-up actions Travel Management Making itinerary and agenda for VP, making sure that hotel reservation, tickets, ground transportation are arranged accordingly and properly Arrangements and itineraries should be made conscious of jetlag if necessary Clients and visitor's database keeping Keeping database of customers / guests / visitors' contacts, including their past visits Keeping database on their preference and restrictions, visiting records, etc. Updating the database on quarterly basis Expense claim Make expense claim for VP and make sure the claim in time and accuracy Make sure the expense in accordance with company standard AA Group Team Work Devotion New ideas suggestions and defects findings Experienced guiding new recruits Business activity organization Resources & information summary and shares Qualifications: Bachelor's degree and above It is good to be familiar with the biopharmaceutical industry Good spoken and written skills in both Chinese and English Familiar with Outlook, Ariba, OA etc. More than 2 years of relevant work experience, familiar with customs and habits of Chinese, European and American countries, and those with relevant work experience will be preferred. Strong service awareness, centered around the customer. Can adapt well to a fast-paced work environment, has a strong sense of responsibility, strictly adheres to company confidentiality, and is full of innovative spirit. Strong sense of teamwork Starting from the interests of the company, be strict with oneself, and abide by professionalism and compliance
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Administrative Assistant
2 days ago
Singapore FIRST BUSINESS CONSULTANTS PTE. LTD. Full time**Duties & Responsibilities** - To provide day-to-day office administrative and support. - Scanning, typing and paper filing. - Invoicing - To assist Secretarial Management Team in handling a portfolio of corporate clients, i.e. preparation of corporate documentation (resolutions and statutory forms, etc.) and filings with Registrars (ACRA & IRAS) - Any...
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Corporate Secretarial
2 weeks ago
Singapore REAL ESTATE ANALYTICS PTE. LTD. Full time**Corporate Secretarial & Administrative Assistant** A hybrid role supporting both corporate secretarial functions and administrative duties to ensure seamless governance compliance and day-to-day operations efficiency. This position involves handling statutory requirements, assisting with regulatory filings, and providing administrative support to the...
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Assistant Manager
6 days ago
Singapore ASPRI HR SERVICES LLP Full timeRole Summary: We are looking for a highly organized Assistant Manager - Corporate Secretary & Admin to manage corporate secretarial duties and administrative tasks. The ideal candidate will have experience in corporate governance, statutory compliance, and office administration, ensuring smooth operational support to the organization. Key Responsibilities:...
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Administrative Secretary
1 week ago
Singapore MITS SINGAPORE PTE. LTD. Full time**Administrative Secretary Must have some secretarial/accounts background. Willing to work hard and work on Saturday's or Public Holiday's occasionally when needed. Honest and reliable. - Must have experience using Xero accounting software - Be proficient in booking clients into classes as required (with tennis biz or google sheets) - Excellent and clear...
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Secretary Administration Operation Manger
1 week ago
Singapore S S W CONSTRUCTION PTE. LTD. Full timeMaintain company statutory registers and records Provide expert guidance to clients throughout the company incorporation process Perform general secretarial and administrative duties Other duties as assigned by the Director Providing secretarial and administrative support to lawyers including updating various records, keying in daily time sheets &...
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CORPORATE SECRETARIAL
6 days ago
Singapore MAPLES FIDUCIARY SERVICES (SINGAPORE) PTE. LTD. Full timeThe Opportunity The successful candidate will report to the Vice President - Corporate Secretarial Department. Primary responsibilities include: support the Vice President and Assistant Vice Presidents to manage a portfolio of Singapore private entities responsible for all aspects of establishing and on-going administration of client companies must be...
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Assistant Manager
6 days ago
Singapore ASPRI HR SERVICES LLP Full time**Role Summary**: **Key Responsibilities**: - Manage a portfolio of clients in providing corporate secretarial services - Handle full spectrum of corporate secretarial duties including incorporation, strike-off, preparation of directors’/shareholders’ resolutions for on-going corporate secretarial matters - Coordinate and organize board meetings,...
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Company Secretary Assistant
1 week ago
Central Singapore GLOBAL CORPORATE ADVISORY PTE. LTD. Full time**Location** - Singapore, Central Singapore**Job Type** - Full Time**Salary** - $1,500 - $2,500 Per Month**Date Posted** - 4 hours agoAdditional Details **Job ID** - 132409**Job Views** - 1Roles & Responsibilities - Filing with ACRA - Knowledge in company secretarial and accounting will be advantageous. - Office admin - People oriented - Good command of...
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Secretary Assistant
2 weeks ago
Singapore LOW KENG HUAT (SINGAPORE) LIMITED Full timeRoles & Responsibilities Job description: Provide support to secretary and administrative team. Your role will involve assisting Chairman's secretary with administrative duties, coordinating and maintaining office records. Reponsibilities: - Handle travel arrangements - flight reservations - Any other duties as required by the Chairman &...
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Administrative Secretary
2 days ago
Singapore AP PROJECTS & INFRASTRUCTURE PTE. LTD. Full time**Administrative Secretary** **Responsibilities**: - Provide administrative and secretarial support to our C-level/management; - Prepare and handle confidential and sensitive documents; (Contracts / Finance Documents) - Bank / Clients / etc - Act as the point of contact among executives, employees, clients, other external and business partners; (Management >...