Hsse administrative executive

1 day ago

Singapore Advario Asia Pacific Pte. Ltd. Full time

Job Description The HSSE Administrative Executive assists in the terminal implementation of Occupational Health, Workplace Safety, Fire Safety, Security & Environmental programs and initiatives, in compliance with local legislations and corporate guidelines. He/she will assist in the Integrated Management System administration and documentation.He/she will also communicate with vendors and contractors for procurement sourcing. Your tasks: Administer HSSE Standards, Procedures and Practices Support in ensuring all staff and contractors comply with HSSE standards and practices Promote a culture of safety and good safety behaviours amongst staff and contractors within the company Conduct HSSE training (e.g. SIC) for Advario Singapore internal staff and facilitate communication sessions Focal point with external service provider for SIC Assist in HSSE accident and incident investigations by gathering relevant information Manage HSSE Performance Prepare HSSE KPIs for submission to Advario KPIs reporting system and monthly reports for each terminal Prepare simple statistical analyses accurately for regular reporting to management Administrator for diverse HSSE databases, e.g. HSSE Suites i.e. Cority, We Sustain, Power BI Dashboard Manage Emergency Responses and Crises Ensure that safety equipment and PPE are well stocked up for use Manage First Aid boxes for all site locations Perform General Administration Tasks Overall responsibility for the HSSE documents and to conduct regularly a high level accuracy check (e.g. emergency contact) and updates Support in the preparation of documentation for HSSE department Management of inventory of safety equipment (Procurement & Purchase) Communicate with vendors and contractors for procurement sourcing Raise Purchase Requisition / Purchase Order conversion and GRN for payment in SAP system System administrator Administrator for SMS Notification System for Emergency Response Plan, M-files document system for HSSE department Product creation (draft) in NEWTON system, subjected to HSSE Officer / Manager approval Initial HSSE information update from SDS into e MOPI for assessment Your profile: Possess at least a Diploma from a reputable polytechnic or institution Preferably has a Level B in WSH certificate Possess at least 2-4 years of experience in an Administrative role in an Oil & Gas or its related industry Proficient in MS Excel, Word and Power Point applications Meticulous, organised, and detailed oriented Good interpersonal and communications skills, and has the ability to multi-task We offer you among other things: Special benefits and company events organized for employees Employees are covered under the group insurance plan, with dependent coverage for hospitalization Please note: This position is based in Jurong Island Working hours: Mon-Fri, 830 - 1700 hours. Hybrid work arrangement is not applicable due to the nature of the role. Lunch is provided while in the terminal and company shuttle bus transport to and fro Jurong East MRT #J-18808-Ljbffr

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