Senior/ manager, estates
4 weeks ago
What the role is: Ranked top 20 most attractive employers in Singapore - The Straits Times Singapore's Best Employers 2024. This position has a strong focus on Campus Facilities and Assets Management. This is a holistic scope, which encompasses not only infrastructural, but also requires cross functional coordination with aspects such as school/department equipment and building facilities maintenance. It will be rejuvenated to be a great place for the student and staff, well-integrated and seamlessly connected, and be built for sustainability to benefit future generations. The rejuvenated Campus will be a transformational sustainability environment, where design is not just for a beautiful space, but also for an engaging culture for generations to come. What you will be working on: You will be responsible for the following: Planning and Development Be involved in Singapore Polytechnic, SP facilities planning, development and management. Coordinate and supervise officers and vendors/contractors to ensure efficient and effective operations. Lead, liaise and coordinate with stakeholders and vendors for preventive and corrective maintenance. Lead, plan and manage all preventive, corrective and maintenance of related systems ensuring smooth operations with industrial best practices and compliance with local governance requirements. Manage contracts for facilities maintenance and conduct regular reviews to ensure smooth administration. Prepare tender documents for contractual works (e.g. maintenance of Building Management System and others), project works, and ad-hoc repair works for maintenance and operation purposes. Resolve operational and stakeholder issues to ensure service continuity and excellence. Ensure responses to building-related / M&E breakdowns are addressed by vendors for the safety and well-being of students, staff and the public. Accountable for financial and people management including budgeting, cost control, organizational capability development, manpower deployment, performance management as well as staff discipline and wellness. Review operating procedures and service standards, directing all property facilities services including cleaning, housekeeping, maintenance, security, pest control, etc., ensuring that the property runs smoothly. Drive innovation and productivity efforts as well as technology adoption to enhance property operations and service delivery. Manage the CERT team to ensure on-the-ground operations are well coordinated, drills, exercises, and training are carried out as per schedule and all safety measures are in place. Ensure all records and prompt renewal of all statutory permits and licenses required for operating SP Campus, including maintaining OMM, authorities’ approval, as-built drawings, warranties, and test reports. Lead and ensure the Hand Over-Take Over (HOTO) inspections and defects rectification work are followed up by appointed contractors. Liaise with stakeholders and vendors on fitting-out works for tenanted units, maintaining records and ensuring prompt renewal of all statutory permits and licenses. Keep abreast of the latest Singapore Standards and authority requirements, leading Singapore Polytechnic in the desired direction. Write papers for approval on relevant subjects when required. Other Project and Programme Management and Implementation of Strategy and Initiatives Manage and coordinate ongoing projects and events at a time, keeping an eye on each timeline and achieving milestone goals to meet specific deadlines. Identify strategy goals, initiatives, and programmes, developing action plans for and coordinating implementation. Other duties as assigned. What we are looking for: Requirements Minimum diploma or degree in Facilities Management, Mechanical/Electrical Engineering, or a related field. Minimum 10 years of relevant experience in facilities management, building services, or mechanical and electrical (M&E) systems (relevant experience in ACMV/SMART FM will be an added advantage). Prior working knowledge of regulatory requirements and legislation. Proficient in using e-procurement platforms and experience preparing tender specifications. Ability to develop and maintain Standard Operating Procedures (SOPs) and conduct risk assessments. Good analytical and project management skills. Demonstrated leadership qualities and strategic planning capabilities. Team player with good interpersonal and communication skills to collaborate and manage various stakeholders. Good time management, resourceful, self-motivated, and driven with the ability to multitask. Positive work attitude, ability to work with all levels of staff, and strong team player. Excellent communication, problem solving, presentation, negotiation, and interpersonal skills. Successful applicants will be offered a 2-year contract in the first instance. Closing Date: 16 Dec 2024 If you are shortlisted for the position, you should hear from us within 30 days of the closing date of the advertisement. About Singapore Polytechnic As Singapore’s first polytechnic, Singapore Polytechnic (SP) prides itself on providing the best learning experience for our students in pre-employment and continuing adult education. The mission of SP is to prepare our learners to be life ready, work ready, and world ready. Our vision is to be a caring community of inspired learners committed to serving with mastery. #J-18808-Ljbffr
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