Support Officer to the School Principal

1 week ago

Singapore beBeeAdministrative Full time
Job Title:
Support Officer to the School Principal.
About the Role:

As a key member of our administrative team, you will be responsible for providing high-quality support to the Junior School Principal. This is an excellent opportunity to develop your skills in office management, communication, and problem-solving while working in a dynamic and supportive environment.

Key Responsibilities:

  • Manage the Principal's diary, scheduling appointments and ensuring smooth running of meetings.

  • Handle parental enquiries and respond to queries in a professional and courteous manner.

  • Provide confidential administrative support to the Principal, including preparing routine correspondence and maintaining accurate records.

  • Ensure all telephone and personal enquiries are dealt with efficiently and effectively.

  • Establish a positive and welcoming atmosphere for visitors and stakeholders.

  • Supervise arrangements for meetings, including room booking, preparation of materials, and minute-taking.

  • Arrange travel and accommodation for the Principal as required.

  • Alert the Principal to approaching issues, events, and key dates in the School calendar.

  • Act as a central point of contact for projects delegated by the Principal.

  • Attend meetings with the Principal to facilitate note-taking and record-keeping.

  • Oversee meetings, ensuring relevant papers and documentation are compiled or received in advance.

  • Maintain constructive relationships and communication with external stakeholders.

  • Support the Junior School Office with parent communications, including day-to-day communications, mass communications, and appointment bookings.

Essential Skills and Qualifications:

  • Proven experience in office administration or a related field.

  • Excellent communication and interpersonal skills.

  • High level of organization and time management skills.

  • Ability to maintain confidentiality and discretion when dealing with sensitive information.

  • Familiarity with Microsoft Office software.

  • Ability to work independently and as part of a team.

  • Strong problem-solving and analytical skills.

  • Commitment to safeguarding and promoting the welfare of children and young people.

Benefits:

  • Opportunity to work in a dynamic and supportive environment.

  • Professional development and training opportunities.

  • Affordable and comprehensive benefits package.

Other Information:

Please note that this role requires a commitment to safeguarding and promoting the welfare of children and young people. If you are passionate about supporting students and staff, and have the skills and qualifications required for this role, we encourage you to apply.

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