Senior Executive, Department of Family Medicine

3 weeks ago

Singapore National University Polyclinics Full time

Senior Executive, Department of Family Medicine (1-year Contract)
Job ID: 7269
Job Function: Administration
Institution: National University Health System
Overview
To support investigators in conducting clinical research according to study protocol, Singapore Guideline for Good Clinical Practice (SGGCP) and other applicable regulatory and ethical requirements and hospital policies.
Job Responsibilities
Plan, organise and co-ordinate study activities workflow, including participant recruitment and coordination of study teams via regular meetings.
Help PIs devise a data management plan for both qualitative and quantitative studies.
Assist with data collection with patients, including the administration of surveys and the conduction of qualitative interviews.
Handle data entry (including transcription for qualitative studies) and validation of study data, ensuring that data is correctly recorded.
Maintain records and manage e-filing system for documents related to specific research projects.
Process collected data for analysis purposes, including the maintenance and handling of data employing Excel and basic functions of SPSS.
Help conduct literature searches; perform article screening for systematic reviews.
Liaise with stakeholders from other areas (e.g., finance) and coordinate related logistics; ensure timeliness in making payments to patients/volunteers.
Track utilisation of budget; document and tabulate financial payments received and/or made to support the study; assist with procurement.
Maintain Investigator Site File and ensure that all study documents are complete and up to date.
During meetings, collate agendas, prepare materials, record minutes, and track progress of follow-up items.
Prepare regular reports to HOD and research unit on progress of projects; track achievements and contribute towards preparing regular progress reports to NMRC.
Assist investigators in the screening and recruitment of potential research subjects/patients/healthy volunteers according to trial protocol.
Communicate to patients and volunteers on project demands and obtain informed consent.
Maintain and update screening log & enrollment logs.
Schedule appointments for patients/subjects.
Ensure patients’/subjects’ compliance to trial medication (if any).
Perform venepuncture and cannulation as required according to trial protocol; ensure compliance with safety procedures when performing such procedures.
Maintain database of patients’/subjects’ data and ensure compliance with confidentiality and PDPA requirements.
Ensure compliance with the SGGCP and other applicable regulatory and ethical requirements and restructured/polyclinics’ policies if applicable.
Assist investigators in applying for ethics review and to the Health Sciences Authority (HSA) for clinical trial certificates (if required).
Job Requirements
Bachelor’s degree in health sciences or nursing.
Preferably with 2 to 4 years of relevant experience in recruiting patients for research projects in a healthcare institution.
Possess strong interpersonal skills.
Preferably have some experience in conducting focus-group interviews.
Excellent team player with ability to work independently and proactively.
Meticulous with an eye for detail.
Resourceful with a creative ability to make things happen.
Proficient with Outlook, Microsoft Word, PowerPoint, and Excel.
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