Conference Producer

3 days ago

Singapore MDPI AG Full time

The Conference Producer / Conference Marketing Specialist
is a full-time position based in Singapore.As a
Conference
Producer / Conference Marketing
Specialist
,
you will be involved in understanding and providing support in the smooth running of conferencesfrom concept to execution, ensuring timelines are met, and that each event exceeds expectations. For virtual events, you will be responsible for both production and marketing; for in-person events, you will be responsible for either production or marketing. You can let us know your preference during the interview for Conference Producer or Conference Marketing Specialist role.
You will be responsible for the following areas:
Market Research: Assist in conducting preliminary research on market trends, competitor landscapes, and industry challenges;
Conference agenda curation: Assist in scheduling sessions with the chair and session chairs, coordinating with speakers and session chairs, and ensuring timely updates to the event agenda;
Stakeholder Engagement: Assist in maintaining communication with key stakeholders, including chair, session chairs, speakers to create advocacy for our events
Website Management: Assist in managing event websites, ensuring it is updated timely with the latest information, speakers, partners, and sessions;
Customer Service: Provide exceptional service to partners, speakers, and stakeholders, resolving issues promptly;
Team Coordination: Coordinate with editorial team, marketing team, live session teams;
Editorial progress monitor: Work closely with the editorial team on abstract processing and with production teams on abstract book preparation;
Live streaming of virtual conferences: Assist in coordinating and supporting the live streaming of virtual conferences, ensuring seamless technical operation, real-time troubleshooting, and smooth engagement throughout the session
Assist in onsite delivery: Assist in the creation and delivery of event briefs for on-site delivery, ensuring exceptional on-site execution of the conferences to meet customer expectations;
Plan and execute virtual conferences, ensuring seamless coordination and delivery of all sessions and activities
Others
Recognize work processes and/or outcomes that are negatively impacting the project; owns the issue and takes action to address deficiencies by identifying resolutions and notifying the appropriate manager
Requirements:
Only Singaporeans and SPR
A Bachelor or Master's degree in any subject
Fresh graduates are welcome to apply
Experience in conference industry is preferred
Are curious about people and love to speak, build and nurture relations
Capable of handling multiple projects, and articulate common objectives for the teams to follow.
Excellent online call etiquette and written communication skills
International travel and confidence in face-to-face networking
Proven ability to work well in a team but also initiative to work on your own
What We Offer:
Professional and personal development
International work environment
Flexible working hours in the limits of a full-time job
Trips to the other MDPI offices
Attending Scientific Conferences
Competitive salary, benefits
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