Receptionist cum Admin Assistant

15 hours ago
singapore Polymer Capital China Full-time

Reception & Front Desk Management

  • Greet and welcome visitors, clients, and candidates in a professional and courteous manner.

  • Manage incoming phone calls and direct inquiries to the appropriate personnel.

  • Handle incoming and outgoing mail, courier deliveries, and parcels.

  • Manage visitor registrations and coordinate building access arrangements.

  • Ensure reception, pantry, and meeting areas are clean, organized, and presentable at all times.
    Office Administration

  • Manage office supplies and pantry inventory, ensuring adequate stock levels.

  • Liaise with vendors, building management, and service providers on office-related matters.

  • Coordinate office maintenance, repairs, and facilities-related requirements.

  • Assist in organizing company events, meetings, staff activities, and training sessions.

  • Maintain filing systems, administrative records, and company documentation.

  • Support onboarding logistics for new hires, including workstation and access arrangements.

  • Perform general administrative duties and ad hoc assignments as required.
    Meeting Coordination

  • Book meeting rooms and coordinate meeting logistics.

  • Arrange refreshments and meeting room setup when required.

  • Coordinate visitor schedules and external meeting arrangements.

  • Diploma or equivalent qualification.

  • At least 3 years of relevant experience in reception, office administration, customer service, or a related field.

  • Fresh graduates with strong customer service and communication skills may be considered.

  • Excellent verbal and written communication skills.

  • Professional telephone etiquette and strong customer service orientation.

  • Strong organizational, multitasking, and time management skills.

  • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

  • Ability to work independently while maintaining a high level of confidentiality.

  • Strong attention to detail and problem-solving abilities.

  • Positive attitude, professional appearance, and willingness to support a dynamic office environment.

  • Strong interpersonal skills and ability to interact effectively with employees, visitors, and external stakeholders.

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