Project Executive
5 days ago
About Us We are a fast-paced, internationally operating exhibition booth design agency. To support our expanding operations, we’re looking for a Project Executive who thrives in a high-performance, detail-driven environment. Role Overview As Project Executive, you'll own the internal flow of all our exhibition projects from first enquiry to final delivery. You’ll be the nerve centre between client, designer, vendor, and exhibition organizer—keeping timelines, proposals, submissions, and communication aligned. Key Responsibilities Manage all incoming enquiries and schedule follow-ups, ensuring timely and professional communication Prepare client proposals, quotations, and pitch documents Maintain control over project timelines and deliverables within our sales/projectsoftware Handle client mailings and maintain a clean, up-to-date database Coordinate all operational items for booth delivery Compile design submissions and manage documentation with accuracy Participate in on-site setups and teardowns, ensuring smooth operations during events Oversee vendors, including qualifying and onboarding new suppliers Key Qualities & Skills Meticulous – you notice every detail and triple-check everything Exceptional administrative and organizational skills – you thrive in a fast-paced environment Good with numbers – confident in handling budgets and cost calculations Tech-savvy and adaptable – strong in MS Office (Excel, Word, PowerPoint), quick to learn new platforms, and comfortable working in digital ecosystems Strong customer service skills – especially in B2B and corporate settings, you handle clients with clarity and polish Excellent memory and clarity – you retain the full picture of project details, even across multiple timelines Able to work independently – you don’t need to be micromanaged to deliver excellence and stay self-motivated even when working solo Passion for the industry – you truly love events, and embrace that this field sometimes calls for extra commitment when it matters most Qualifications Polytechnic diploma or higher, preferably in events or a related field. 1–4 years of experience in a fast-paced setting with administrative and/or project management responsibilities related to events or exhibition organization. Background in events & exhibitions is a must, ideally with a booth builder, design agency or organizer Renumeration & Career Progression SGD2,800-3,500 depending on current experience Additional performance-based bonus Strong career progression with the opportunity to grow into a leadership role and build your own team Work Environment Flexible working hours Apple MacBook as work device Flat hierarchy This role requires a high level of ownership and self-management. You’ll be based in a modern co-working environment and you will be groomed to be the key operations lead on the ground, coordinating closely with our international team via video calls and digital tools. While you\'ll have ongoing guidance and structured communication with leadership, day-to-day tasks require someone who is confident working solo and knows how to find solutions without constant supervision. We like people who pay attention to details — the ones who actually read things through. If you made it until here that is obviously you so, please add “I read it” in your application email. Apply now How To Apply If you’re interested in this role, please send the following to : Your CV A short application email Your last drawn and expected salary Your earliest possible start date #J-18808-Ljbffr
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