Assistant project manager

2 weeks ago


Singapore Nextbeat Singapore Pte. Ltd. Full time

Assistant Project Manager - (IT Hardware & System Integration) Up to $5,500 (Negotiable) 5 days / Office Hours Multiple locations, based at Client Office Responsibilities: Perform project administrative duties including disseminating project information, monitoring project activities milestones, developing and maintaining project deliverables, gathering and inputting data into the database, and generating documents such as Project Management Plan, Project Timeline (MS Project and MS Excel), SOW, acceptance test, certificate of completion, etc. Organise project meetings and prepare related materials, including reports, presentations, agendas, and other meeting collateral. Schedule and participate in project meetings with clients and record meeting minutes accurately. Lead projects from requirements definition through deployment, identifying schedules, scopes, and project implementation plans, including risk mitigation. Engage vendors and systems integrators independently for project implementation, maintenance operations, and system troubleshooting activities. Coordinate internal and external resources, ensuring projects remain within scope, schedule, and procurement management, in collaboration with team members from various functional departments. Analyse project progress and, when necessary, adapt scope and timelines to ensure that project and engineering teams adhere to project requirements. Report project outcomes and/or risks to the appropriate management as needed, escalating issues as necessary on project work plans. Establish and maintain relationships with appropriate client stakeholders, providing day-to-day contact on project status and changes. Act as a point of communication between company teams and external resources. Perform analytical project planning with detailed scope providing details such as man days and effort required for the project. Handle renewal process by following internal processes and engaging customers. Review and update the project, support and maintenance register to ensure data has no discrepancies. Submission of clearance to site and site visit during deployment works for coordination. Analyze hardware and software solutions, understand and flag out risks with mitigation to relevant stakeholders. Assist in tender submission phase, planning of scope, timeline, and documentation as required. Maintain a safe and clean working environment by enforcing procedures, rules, and regulations. Maintain company reputation by complying with state regulations. Requirements: Diploma or Degree in Infocomm Technology or Information Technology. Minimum 5-7 years of IT project management experience, particularly in planning scope and timeline. Proven experience in managing mid-sized to large projects to relate better in preparing project management plans. Experience and understanding of project lifecycle phases from initiation to closure. Proficient in MS Project, MS Excel, Word, and Power Point applications with proper formatting. Well-versed in IT technical knowledge and able to understand technical jargon in servers, switches, and software. Updates job knowledge on new IT products. Able to prioritise activities and deliver deadlines on time in a time-pressured environment and within budget. Meticulous and possess an eye for detail with a high degree of accuracy. Dependable and can be relied on to uphold responsibilities without having to be micromanaged. Proven success working with various functional teams. Strong written, verbal communication, and presentation skills. Strong attention to deadlines and budgetary guidelines. Strong teamwork and client-facing skills. Candidate previously promoted from systems or network engineer is a huge bonus. G50 clearance is required. Nextbeat Singapore Pte. Ltd.EA License Number: 22 C1267 #J-18808-Ljbffr


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