Executive Assistant

6 days ago

Singapore SSI SCHÄFER Full time

A leading global solution provider for all sectors of intralogistics – that is us: SSI SCHAEFER. What we also are: A family business that invests in the expertise, passion and talents of its employees. As one of the largest providers, we help our customers increase the efficiency and sustainability of their storage, picking and transport processes using innovative technologies and software. From fully automated warehouses with customized service and maintenance packages to manual and semi-automatic systems, we offer cost-effective intralogistics solutions from a single source. Moreover, we are now a leading provider of software for internal material flow. SSI SCHAEFER: 8,600 people that work in 80 operating companies and 7 production sites worldwide and impress customers from all sectors with customized intralogistics solutions. If you are also looking for an attractive employer to work with on a long-term basis, then simply get to know usWe are looking for an Executive Assistant to provide high-level administrative support to the Regional Senior Vice President. In this role, you will ensure the efficient management of schedules, communications, and strategic initiatives. This role requires discretion, professionalism, and the ability to manage multiple priorities in a fast-paced, regional environment. To help us align expectations, please indicate your current monthly salary & expected monthly salary on your CV. Responsibilities Calendar & Travel Management Manage and coordinate the SVP's calendar, meetings, and appointments across multiple time zones Organize complex travel itineraries, including flights, accommodations, visas, and logistics Handle confidential communications and correspondence on behalf of the SVP Draft, proofread, and format emails, reports, and presentations Meeting Coordination Prepare agendas, minutes, and follow-ups for regional leadership meetings Liaise with internal and external stakeholders to ensure smooth meeting execution Project & Task Support Assist in tracking regional initiatives, deadlines, and deliverables Support the SVP in preparing materials for regional reviews, board meetings, and strategic planning. Office & Administrative Support Maintain filing systems, records, and documentation Process expense reports, reimbursements, and other administrative tasks Stakeholder Engagement Serve as a point of contact for Global, Regional and Country teams, clients, and partners Coordinate with HR, Finance, and other departments for cross-functional support About you Minimum of 5 years' experience in executive support, preferably in a regional or multinational setting Excellent written and verbal communication skills Strong organizational and time-management abilities Proficiency in MS Office Suite and calendar management tools High level of discretion and professionalism What we offer MNC exposure Reputable employer in the intralogistics industry Ability to work with colleagues from diverse backgrounds #J-18808-Ljbffr

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