PASONA SINGAPORE PTE. LTD.

Roles & Responsibilities Position: Sales & Marketing Administrator (Japanese Speaking) (Lighting Industry) (Job ID: 19777) Ubi Basic + VB Job Description: Personal Assistant to CEO (40%): - To manage CEO’s calendar, appointments, meetings, and travel arrangements.- To provide high-level administrative, coordination, and project support to ensure the CEO’s effectiveness in strategic, operational, and client-facing responsibilities. - To act as a bridge between the CEO, internal departments, and external stakeholders (suppliers, consultants, project partners, and clients).- To serve as the primary liaison with Japanese principals, business partners, ensuring smooth and accurate communication between them and the CEO.- To translate meeting minutes, contracts, and commercial documents when required, ensuring accuracy and confidentiality.- To organise and attend BOD meetings, prepare documents, take meeting notes, and write the minutes.- To handle confidential documents and company data with discretion.Sales administration activities (50%): - To support the sales department with sales administrative tasks including preparing quotations, tenders, etc.- To receive, verify & process orders through internal liaison.- To prepare marketing presentation materials and samples.- To maintain and update sales & customer records, distributor agreements, etc.- To compile monthly sales reports.- To direct feedback from customers to relevant departments.- To stay up-to-date with new products and features.Marketing activities (10%): - To plan & monitor various marketing activities to be executed by the Marketing Executive. To do other ad-hoc duties assigned. Job Requirements: Diploma holder in Marketing or Business or Architecture. Min. 5 years’ experience in a similar position. Familiarity with sales reports and sales records. Proficiency with word processing and spreadsheet software. Excellent organisational and multitasking skills Excellent written and verbal communications skills. Exceptional interpersonal and customer service skills. Motivated to work in challenging, fast paced and result-driven environment. Conversational level in Japanese skill is required to liaise with Japan HQ and translate documents We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities. By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration. PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower. Please find Privacy Policy Agreement from the below link. Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions, EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above. Please find the link below on MOM regulations: Thank you for your cooperation. Tan Katrina Therese Yap EA Registration No: R Pasona Singapore Pte Ltd1 FINLAYSON GREEN ＃09-02 SINGAPORE URL: EA License No:90C4069 Tell employers what skills you have Customer Service SkillsPress ReleasesSalesMicrosoft OfficeLightingSocial MediaMultitasking SkillsMarketing CommunicationsAdministrationMarketingWord ProcessingCopywritingBrochuresJapaneseMarketing AnalyticsAdobe Photoshop