Snr Exec
1 week ago
Overview Position Title: Administrative Officer Department: Clinical Transformation Reports to: Senior Exec/ Assistant Manager, Clinical Transformation Position Type: Temporary Position Summary We are seeking a dedicated Administrative Officer to provide comprehensive secretariat support to the Physical Health and Rehabilitation Steering Committee. The successful candidate will play a crucial role in ensuring the smooth operation of committee activities, facilitating effective communication amongst stakeholders, and maintaining high standards of administrative excellence within our clinical transformation initiatives. Key Responsibilities Meeting Management and Coordination: Coordinate all aspects of steering committee meetings, including scheduling sessions with multiple stakeholders, preparing and distributing meeting agendas, booking appropriate venues and equipment, and ensuring all necessary materials are available. Take accurate minutes during meetings, capture key decisions and action points, and distribute these records promptly to all relevant parties. Documentation and Record Management: Maintain comprehensive records of all committee activities. Create and update committee documentation, manage filing systems both electronic and physical, track action items and their completion status, and ensure all records comply with organisational policies and regulatory requirements. Stakeholder Communication and Liaison: Serve as the primary point of contact for committee members and external stakeholders, manage correspondence, and ensure timely responses to enquiries. Coordinate with various departments across the organisation, facilitate communication between committee members, and maintain professional relationships with all stakeholders involved. Administrative Support and Project Assistance: Provide general administrative support to committee initiatives, including preparing reports and presentations, assisting with project documentation, managing committee calendars and deadlines, and supporting the implementation of committee decisions through appropriate follow-up actions. Essential Requirements Minimum of four years' experience in administrative roles, preferably within healthcare or committee support environments. Strong organisational skills and attention to detail with excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint. Experience in minute-taking and meeting coordination is highly desirable. Desirable Qualifications A basic degree in Healthcare, Science, or related field would be advantageous. Previous experience working with steering committees or governance bodies within healthcare settings is preferred. Knowledge of clinical transformation processes and rehabilitation services would be beneficial. Key Competencies Exceptional organisational abilities with the capacity to manage multiple priorities simultaneously. Strong interpersonal skills for effective stakeholder engagement, with discretion and confidentiality when handling sensitive committee information. The ability to work independently while maintaining collaborative relationships across the organisation. Working Conditions This is a full-time temporary position based within our clinical transformation department. The role may occasionally require attendance at meetings outside standard working hours, and flexibility to accommodate varying committee schedules is expected. #J-18808-Ljbffr
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Snr Exec
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