Asset Management

2 weeks ago

Singapore BNP Paribas Group Full time

Role
Asset Management - COO - Support Assistant/ Executive (1-year contract) at BNP Paribas Asset Management.
Role is to ensure the COO activities such as Business Continuity Management, Outsourcing, Procurement, Operational reporting, IT coordination, Office Administration & other support requirement of the Singapore office are handled in an efficient manner.
Key Responsibilities
COO Office Support
Business Continuity Planning
Drive the Fire drills, BCP activation by liaising with the Territory team
Coordinate with teams to prepare and update documents pertaining to BIA, BCM policy, regional and Global BNP AM PPS
Work closely with CIB in the territory and Global BNP AM PPS team to ensure group requirement on PPS are well addressed & to support the execution of the Generic control plans
Outsourcing
Prepare and update the Outsourcing register on an ongoing basis
Liaise with various group entities to obtain documentation and review for annual due diligence on new arrangement
Assess and update the Risk360 tool for outsourced arrangements
Contribute to the various outsourcing committees
Procurement
To serve as the procurement officer and ensure procurement is done as per policy
Assist in assessing procurement forms, due diligence checks and ensure the SharePoint is updated
Prepare the Procurement dashboard and analyze procurement data
Operation regulatory filings
To prepare and submit various regulatory surveys with business / AUM data
Singapore Office Facilities and Administration and IT support
Ensure the smooth running of the office on a Business as Usual mode
Ensuring office assets such as printer, coffee machine etc. are serviced on time
Requisite office supplies and ensure office supplies are optimum
Facilities management including office premise matters including aircon, lighting etc.
Requisition access card, corporate cards, telephone, facilitate new joiners, leavers etc.
Point of contact for IT and Facilities on IT / Admin matters including leaver and joiner oversight of local IT function and escalation of issues
Projects
Get involved in regional activities / projects and provide assistance where required on above matters
Obtain full visibility on deliveries and related timelines; escalate key issues for resolution; strengthen positioning in the matrix
Key Internal / External Relationships
Internal: BNPP AM SG, BNPP SG, BNPP AM Asia and BNPP AM France
External: Suppliers for office admin, IT, procurement, office matters etc.
Role Requirements
Essential Qualifications & Experience
Minimum GCE "A" level qualification
Minimum 5 years of experience covering Office Management and COO support activities
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Management and Manufacturing
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