Warehouse Admin Assistant

2 weeks ago

Singapore DFI Retail Group Full time

About DFI Retail Group

DFI Retail Group (the 'Group') is a leading Asian retailer. As at 30 Jun 2024, the Group, its associates and joint ventures operated some 11,000 outlets and employed over 200,000 people. The Group had total annual revenue in 2023 exceeding US$26 billion.

The Group is dedicated to delivering quality, value and exceptional service to Asian consumers through a compelling retail experience, supported by an extensive store network and highly efficient supply chains.

The Group (including associates and joint ventures) operates a portfolio of well-known brands across six key divisions: food, convenience, health and beauty, home furnishings, restaurants and other retailing.

At the heart of its business, DFI Retail Group is driven by its purpose to "Sustainably Serve Asia for Generations with Everyday Moments."

The Group's parent company, DFI Retail Group Holdings Limited, is incorporated in Bermuda and has a primary listing in the equity shares (transition) category of the London Stock Exchange, with secondary listings in Bermuda and Singapore. The Group's businesses are managed from Hong Kong. DFI Retail Group is a member of the Jardine Matheson Group.

Key Responsibilities:

  • Provide administrative support to the operations team.
  • Perform duties assigned by the supervisor or operation executive and complete within the timeline.
  • Collect mails from the mailroom, check, and disseminate to respective departments.
  • Maintain notice boards in an orderly and clean manner, ensure notices are updated.
  • Maintain files and ensure reports are duly filed and certifications are within expiry period.
  • Conduct monthly checks on AED and update status.
  • Assist with preparations for internal and external audits in collaboration with Operations.
  • Coordinate with Operations to plan events and manage contractor works.
  • Issue POs, email POs to vendors, and follow up for invoice submissions, DO & PO to DDNTV.
  • Manage stock of uniforms, PPE, cleaning aids, security seals, stationery, and other ad-hoc purchases including receiving and issuing.
  • Perform first aid and purchase supplies for DC.
  • Occasional travel to the West for ad-hoc duties.
  • Maintain the Store Calendar system on an ad-hoc basis.
  • Perform any additional duties as required.

About You:

  • 2-3 years of relevant work experience.
  • A proactive team player with a hands-on approach and positive mindset.
  • Proficient in IT tools such as Microsoft Excel, Word, etc.
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