Senior Manager

What the role is: As the Senior Manager (Contracts Management), the main role is to undertake and manage contracts involving maintenance term contracts, construction, upgrading, cyclical maintenance programme, minor improvement, fitting‐out of community centres (CCs) and retirement homes (RNs), and other People's Association (PA) buildings, as well as other PA development projects that may be assigned. Duties & Responsibilities Assist to administer and control the pre‐ and post‐contract management of planning and implementation of all estates management contracts of all PA properties. Assist the supervisor to implement, monitor and manage the procurement for goods and services including maintenance and construction services to ensure compliance with Governmental procurement and financial procedures. Formulate contract strategies and policies, including establishing good governance standards and processes. Lead the compliance management and procedures on contract to ensure effectiveness and alignment to Public Sector Standards Conditions of Contract (PSSCOC), Government Instruction Manual (IMs), PA's policies / procedures and relevant authorities (e.g. Building & Construction Authority) requirements. Prepare, check and review quotation / tender documents to ensure compliance with the PSSCOC, Government IMs, PA's policies / procedures and operational needs of the PA. Call, evaluate and award quotations and tenders. Track and process variation orders to the contract in accordance with the PSSCOC, Government IMs, PA's policies / procedures and contractual provisions. Attend site meetings to ensure contractual requirements are adhered to by managing agents, consultants, contractors and others. Monitor and manage contracts / projects within approved cost / budget. Seek funding approval for increased project / contract costs, where required. Monitor and maintain cash‐flow projection of the contract / project. Check and process consultant / contractor claims to ensure accurate and timely disbursement of payments. Create contract / project accounts, upload budget and manage virement requests and budget‐related requirements in PA's financial system. Assist in post‐contract management and jointly monitor with Facilities / Projects Section on the submission of 'as‐built' drawings, warranties, Operations and Maintenance manual and other required documents under the contracts. Oversee finalisation of project accounts and seek approval for closure of project accounts. Prepare submission of Development Project In‐Progress (DPIP) for closure of FY and capitalisation of fixed assets on project completion. Develop and maintain an updated and accurate contract document and records management system for the Division. Lead and oversee audits conducted by both internal and external auditors on contracts / projects. Other Duties Other ad‐hoc duties not covered under main responsibilities and duties. Covers the duties of the Assistant Director during periods of absence. Provides mentorship and guidance to other colleagues. Represents in Task Forces / Committees as required. Perform other duties as and when assigned by senior officers. Knowledge & Skills Education Professional qualifications in Building, Project Management, Construction Management, Quantity Surveying or other building related disciplines. Experience Preferably minimum of 7 years of relevant experience in contract administration and management of building, facilities or estates projects and/or building maintenance. Good track record particularly in projects using PSSCOC or possession of relevant experience working in government agencies or consultancy firms. Others Proficient in MS Word, Excel, PowerPoint and other relevant computer skills. Good command of English language with strong written and presentation skill. Experience in construction procurement and familiarity with BCA's procurement frameworks (PQM, QFM, etc.). Knowledge of Government Instruction Manual is preferred. Knowledge of PSSCOC is preferred. Must have good organisational, conceptualisation, communication and inter‐personal skills. Able to work independently with good time management. Effective team player, able to multi‐task and prioritise daily workload. Knowledge in GeBIZ / Workday system is an advantage. Good working attitude and willing to learn. Only shortlisted candidates will be notified. Successful candidates will be given a 3‐year contract. About People's Association The People's Association was set up in 1960, in a time of racial and communal strife, to foster racial harmony and social cohesion. Today, we continue to be driven by the same purpose – to build an inclusive, united and resilient Singapore. We create spaces and opportunities for people of different backgrounds to participate and volunteer in their community. Through community participation, we connect people and deepen relationships to build communities of mutual care and trust. #J-18808-Ljbffr