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Junior Executive Assistant

2 weeks ago

Singapore GREENFIELD ADVISORY PTE. LTD. Full time
Junior Executive Assistant
Job Description
Secretarial Support
• Provide secretarial support to the Senior Management
• Support workflow management in partnership with Senior Executive Assistants
• Co-ordinate meetings and trips with third parties
• Manage active meeting calendars & phone coverage
• Schedule and coordinate meetings and conference calls with internal/external groups globally
• Gather, organize and prepare materials for internal/external meetings
• Book travel, follow-up on reservations, and produce itineraries for upcoming travel
• Prepare/edit PowerPoint Presentations and Excel documents
• Build and strengthen relationships within the organization, liaise with other departments and our foreign offices
Office Administration:
• Coordinate office activities and operations to secure efficiency and compliance to company policies.
• Assist in the full office administrative functions, coordinate with vendors and suppliers for all office admin related matters.
• Manage agendas/travel arrangements/appointments etc. for the management or team. Manage complex visa applications and flight bookings
• Manage general correspondences (e-mail, letters, packages etc.).
• Support office management for the wellbeing of employees.
• Manage claim verifications and submission of company expenses.
• Track stocks of office supplies and place orders when necessary.
• Submit timely reports and prepare presentations/proposals as assigned.
Assist colleagues whenever necessary.
• Research preliminary materials for internal and external presentations
• Assist in preparing exhibits for internal and external presentations
• Draft letters, memos and notes to third parties
Job Holder's Specifications
• Minimum 2 years relevant experience in a similar role locally
• Ability to handle multiple tasks simultaneously and be a resourceful team-player
• Excellent analytical, verbal and written communication skills
• Excellent organizational skills, including the ability to manage busy schedules, establish office systems, and the ability to work accurately and to consist of high-standards under pressure to meet deadlines
• Proficient in Microsoft Excel, Word and PowerPoint
• Strong ability and initiative to work in a dynamic, high-profile environment
. Singaporean or PR only