Executive, Facilities

5 days ago

Singapore SPD Full time

6 days ago Be among the first 25 applicants Home » Executive, Facilities (1 Year Contract)Executive, Facilities (1 Year Contract)Singapore Provides facilities and administration support to the organization Responsibilities Facilities Management Provide support to ensure a clean and safe environment for all SPD premises in compliance to all authorities' guidelines such as BCA, NEA, SCDF, WSH etc. Main point of contact and manage all outsourced facilities management service vendors to ensure full compliance to the contract scope and requirement and review all vendors' performance yearly Assist the team in planning for emergency response plan including fire safety management, pandemic plan and etc. Transport Management Assist in supporting daily transport operations of SPD's vehicles and outsourced vendors Project Management Provide support to the project team for new renovation and upgrading works. Coordinate with internal stakeholders and vendors to ensure all communications and safety aspects comply. Administrative Functions Perform sourcing, evaluation of quotations and seek approval for purchases. Undertake purchase arrangements to ensure value for money purchases for the benefit of the organisation and clients Prepare/update and file documentations such as contracts, service requests, certifications, insurance, financial records (e.g. invoices, billing, etc.) etc. required for the operations and meeting funding/audit requirements Coordinate and support the renewal of contracts and agreements required for the operations Support Other Administrative Activities And Events Provide logistic support to other stakeholders for SPD events and activities e.g. Board Meeting, Committee Meeting, Managers' Meeting etc Support all administrative works such as managing card access, printing and phone line management, etc Other administrative duties as assigned Requirements Possess at least a Diploma in any discipline At least 5 years of relevant working experience for Diploma holders Applicants lacking the minimum educational qualification may be considered if they possess significant relevant working experience Proficient in Microsoft Office 365 (Outlook/SharePoint/Words/Excel/Powerpoint) preferred Possession of own transport will be an advantage Proactive, meticulous, possess good communication and interpersonal skills, and a good team player Only Singaporeans need apply Seniority level Mid-Senior level Employment type Contract Job function Business Development and Sales Industries Non-profit Organizations Referrals increase your chances of interviewing at SPD by 2x Get notified about new Facilities Executive jobs in Singapore . Senior Facility Executive/Assistant Facilities Manager Manager, Solutions & Development (Integrated Facilities Management)Assistant Manager, Facilities Management, Tampines 1/Century Square We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr

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