Bank Receptionist

23 hours ago


Singapore RecruitFirst Pte. Ltd Full time

Receptionist cum Admin (12 Months Contract)
Mon to Fri, 9am to 6pm
Job Responsibilities:
Reception Roles
Handling of all in/out postage, courier services and distribution of letter/newspaper
Attending of visitors and prepare drinks
Housekeeping of reception and meeting areas
Wine Chiller inventory control
Staff on/off boarding activities including creation of mantis, set up work desk with stationery, name card printing, broadcast announcement
PDPA Collection (Vendor/Staff/3rd Party)
Submission of monthly postage franking report, maintain sufficient fund and supplies
Bi-monthly order of stationery, printing documents and pantry supplies
Co-ordinates of any needs of printing for staff (company letterhead/name cards/envelops)
Filing and verification of invoices/contracts for all orders done (couriers/stationery/printing/etc.)
Facility Management & Compliance
Manage daily operations such as the management of service requests and liaising with building landlord/ vendors for any facility management tasks (e.g. monthly servicing/change of lights/etc.)
Liaise with contractors/ vendors on renewal contracts quotations; rectify issues, defects and any concerned areas within the facilities (e.g. office equipment, general office cleaning, pest control, office renovation, travel planning agreement, etc.)
Ensure appropriate follow up with contractors/ vendors
Security Access Management including Door Access card control, daily review of surveillance camera & entry pass platform
Monthly submission of security access report for HRGA Head to review
Premises Security and yearly check of extinguishers and hose reels
Yearly update and align new regulations to the SG Branch GA P&P & manual
Office Administration
Fixed Assets Inventory Control, manage Meeting Room booking system and Management Reporting
Custodian of all office keys
Central controlled on Memo Request serial number
Central contract storage for all contracts signed with external parties
Arrangement & renewal of corporate car rental and Season Parking
Review & renew General Office Insurance policies
Provide solution and to assist in implementation of staff's requirement on new equipment, etc.
Oversee colleague’s requirement, such as Hotel booking etc.
Maintain SG Branch Staff Listing
Co-ordinate offsite document storage
Support yearly orders to HQ in-charge (e.g. Planner and Diary, Lunar New Year Card and Red packets, etc.)
Support orders for festive occasions, e.g. Mid-Autumn Festival, Christmas
Staff Welfare
Support on company events and staff welfare activities such as Dinner & Dance, Team Building, webinars, roadshows, ordering of flowers for staff (e.g. baby newborn / Wreath), etc.
Requirements:
Minimum 2 years of relevant experience, preferably in
reception/facility management coordination/office admin
Strong organizational and multitasking abilities to handle various responsibilities effectively
Good communication and interpersonal skills to liaise with visitors, staff, and external vendors
Familiarity with facility management tasks, including vendor coordination, office equipment maintenance, and safety regulations
Singaporeans only
Wang Chloe | R23118712
RecruitFirst Pte Ltd (13C6342)
#J-18808-Ljbffr


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