Novo Rs | Accounts Executive
2 days ago
Main Responsibilities
Ensure all counterparts are entered and updated in system for timely arrangement of hire payments
Review and post invoices for freight promptly upon completion of loading of cargoes. Forward invoices to charterers and follows up for receipt of timely remittance
Interact and coordinate on a daily basis with members of the operations and trading team on any issues arising especially on collections
Ensure cash is applied correctly
Update the daily cash log for wire transfers used and cash receipts. Code cash receipts with counterparty information for postings
Process disbursement account advances requested by vessel operators
Review, reconcile, and record vessel disbursement accounts. Re-bills vessel/voyages related owner/charterer items as needed and facilitates timely settlement with port agents
Receive, reconcile, and settle invoices for broker commission. Settles same with brokers on a timely basis following freight group policies
Handle bunker invoices and miscellaneous invoices with settlements pending and create timely wire transfer request for settlement with counterparties.
Review and post periodic hire statements for sub-time-chartered vessels, which may include performance claims, off-hires, interim/final hold cleaning, cables/victuals/representation, owner items, etc. Forwards invoices to charterers and follows up for receipt of timely remittances
Review accounts receivable and vendor aging reports daily, paying close attention to the collection of funds due and following up promptly as required
Close vessel files timely within 90-day window of redelivery settling all aspects of the voyage and any/all outstanding hire
Assist to provide documentation to the reporting division to support annual audit across the entire platform
Requirements
Polytechnic /Diploma in accountancy or LCCI diploma in accountancy or equivalent
1 - 3 years related experience is preferred· Proficiency with MS Word, Excel, IMOS accounting software preferred
Fresh graduates are welcome to apply
Strong practical accounting knowledge and skills
Strong attention to detail, including precise accuracy of data entry
Detailed follow-through abilities and strong documentation skills
Ability to work independently, effectively prioritize multiple tasks and meet multiple deadlines
Excellent verbal and written communication skills
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