Purchasing Executive
18 hours ago
Job Responsibilities
Ensure that Purchase Orders are processed in adherence to Company’s purchasing guidelines.
Ensure all orders for vessels’ requirements have been placed against requisitions approved by Technical Superintendent or Marine Superintendent.
Negotiate with vendors for best pricing and other terms (payment/delivery terms, etc.).
Carry out the current system of invoice processing and checking for spares and stores ordered.
Review requisitions and clarify with marine/technical department on any discrepancies or incomplete information regarding specifications, quality, quantity, and delivery requirements.
Prepare monthly status of spares for the fleet.
Maintain and update approved vendor list files.
Evaluate new vendors and reassess existing vendors based on procurement policies to shortlist and recommend vendors for approval under the supervision of senior management.
Plan or arrange the transport for the collection/transfer of spares/stores to the respective ships according to the information provided by the Superintendents.
Maintain an updated filing system for SR, PO, DO, WO, and pass-out notes to review purchasing logistics.
Prepare audits for procurement activities and provide information for audit close-out to resolve issues raised, documenting and maintaining reports for further process improvement.
Arrange shipments of stores and spares by air, sea, and road freight to and from Singapore and overseas ports.
Review and ascertain the best products and suppliers in terms of best value, delivery schedules, and quality.
Perform other duties as assigned by the Purchasing Manager/Senior Management.
Requirements
Minimum Diploma in Procurement/Logistics/Marine or Procurement-related studies.
At least 1-year purchasing experience, preferably in the marine sector or shipping industry.
Computer literate and competent in Microsoft Office.
Excellent verbal and written communication skills in English.
Independent, proactive, detail-oriented, and possess good interpersonal and negotiation skills.
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