Admin Executive cum PA

2 weeks ago

Singapore SMART EXCEL Full time

Executive Assistant Organize office and assist supervisors in ways that optimize procedures Sort and distribute communications in a timely manner Extensively manage e-mails including checking incoming/outgoing emails and following up as necessary Create and update records ensuring accuracy and validity of information Develop and carry out an efficient documentation and filing system Schedule and plan meetings and appointments Monitor level of supplies and handle shortages Coordinate with other departments to ensure compliance with established policies Assist with other ad-hoc administrative and project requirements as needed Assist human resource department including recruitment, orientation and training of employees Assist in termination, handling of resignations and offboarding processes Provide administrative support to supervisors to ensure the smooth running of the company and its resources Assist in any ad-hoc projects assigned by the superior/management team Personal Assistant Read, monitor, and respond to the supervisor's emails Prepare correspondence on behalf of your superior Maintaining their calendar, scheduling meetings, and booking appointments Take action points and write minutes during meetings Make copies, order lunch, and prepare rooms for meetings Assist with company events Prepare reports and documentation for meetings and appointments Managing and reviewing filing Assist in any ad-hoc projects assigned by the superior/management team Job Requirements: Possess a minimum Diploma in Human Resources or Administrative/Business Studies Minimum of 1 year of relevant working experience Good knowledge of labour laws, policies and regulations Good communication, writing and interpersonal skills Team player with strong sense of responsibility and self-motivation

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