Buyer

5 days ago


Singapore Fleet Management Limited Full time

Our 29-year journey rides on the passion of over 27,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 650+ diverse types of vessels.
Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.
In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET’s short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.
Job Position Summary
The Buyer role would be a part of the shared services, based in Singapore. The Buyer is responsible for processing, documenting, and communicating the requisitions put in by the assigned vessels, adhering to policies and SOPs set by the shared service.
Key Roles and Responsibilities
Perform day-to-day purchasing related activities to ensure safe and timely delivery of requisitions ordered by the vessel with due consideration to the criticality of the item.
Respond to the requisitions raised by vessels in the company’s purchase module which is Oracle Supply Chain.
Communicate with Category leads regarding prices and deliveries.
Achieve the goal of cost-efficient, safe & timely operations of vessels in accordance with company policy & procedures.
Check & analyze requisitions based on the requirement of stakeholders.
Comply with available frame agreements prices pre-selected by the vessel.
Issue the Purchase Order (PO) with all the required details (i.e. ETB, agent details) once approved.
Ensure that suppliers issue Order confirmation.
Follow up on the delivery two days before ETB.
Deal with category leads for the supply of requested items required on board.
Carefully manage the purchase flow to ensure the desired result which includes processing requisitions.
Daily coordination with vessels to ensure prompt information & immediately address queries and/or complaints.
Continuously improve service quality and productivity levels. Proactively share best practices across the teams.
Coordinate with vessels, agents, and local ship chandlers for the smooth delivery of orders.
Resolve issues regarding supply as raised directly by the vessel.
Provide feedback to Captain and Superintendent regarding local ship chandler for budget control.
Process invoices for payment.
Relationship:
INTERNAL:Communicate and collaborate with vessels, superintendents, Pod Supervisors and Category leads for processing of requisitions.
Job Experience, Functional Knowledge and Qualifications
Degree holder of any faculty with minimum 1 – 3 years of relevant work experience in procurement, preferably shipping industry.
IT literate for working with advanced procurement systems.
Good interpersonal & stakeholder management skills with ability to communicate at all levels.
High stress level, being comfortable handling numerous tasks within limited timeframes in a structured manner with an eye for detail.
Strong-minded with a robust personality.
Fresh graduates will also be considered.
Analysis and problem solving.
Interacting with others.
Listening and communicating.
Collaboration, inclusion and teamwork.
Driving high quality.
Planning and organizing.
Initiative.
Accountability.
Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.#J-18808-Ljbffr


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