Senior Secretary, Geriatric Medicine
4 days ago
Institution: Khoo Teck Puat Hospital
Family Group: Administration
STATEMENT OF PURPOSE
The Secretary/Senior Secretary is responsible to provide secretarial and administrative support to the Department of Geriatric Medicine and also function as a personal assistant to the HOD.
The Senior Secretary will take on the supervisory role in guiding the junior Administrative Assistant in department activities.
MAJOR DUTIES AND RESPONSIBILITIES
SPECIFIC (80%)
HOD Level:
- Manage HOD's calendar and its logistics accurately
- Assist HOD in the composition of documents, and maintenance of personal and department files and other confidential work, including minutes taking if necessary
- Inform and remind HOD on matters of interest and importance
- Review correspondences and ensure timeline of replies are punctual
- Disseminate information from HOD to the department
DEPARTMENTAL Level:
- Maintain proper records of staff database
- Responsible for calendar of activities for professional development, HMS updates
- Responsible for perm staff, new hire, visiting consultant related matters, not limited to requisition of IT access, personal possessions, TPM interview, LNA, claims, leave, etc
- Responsible for rotating staff (e.g.: MOPEX, residents, senior residents, AST trainees, etc) posting related matters
- Responsible for CME related matters
Responsible for department related matters and events
Responsible for attachment of students, visiting staff and fellows
- Responsible for financial-related matters, not limited to E-
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