Senior Officer, Workplace

2 days ago

Singapore WSP CONSULTANCY PTE. LTD. Full time

The role will provide a diverse scope of services for Singapore office including office administration, workplace and facility management support in accordance with HSEQ standards and corporate governance. MAIN RESPONSIBILITIES Administration Manage the day-to-day running of administration support for office operations such as corp pass administration, onboarding and offboarding processing Review, recommend and implement measures to streamline administrative procedures to improve efficiency Manage the registration/ renewal of Company's Professional Engineer license, Professional Architect license, other corporate licensing, memberships, magazines and publications Manage the application/ renewal/ termination and maintain list of Netrust users, individual Professional Engineer/ Professional Architect/ Qualified Person Manage the renewal of Company's Professional Indemnity Insurance, Public Liability Insurance and Property All Risks Insurance Support procurement processes Manage staff travel and hotel booking and corporate rates Prepare and provide reports on assigned areas (e.g. office resource usage statistics, memberships, licensing)Maintain Canopy webpage Other ad hoc admin duties when needs arise Real Estate and Facility management Key contact for building management relating to office/building emergencies Maintain office assets, properties and equipment, such as air purifiers, photocopiers, fax machines, plotters, printers, furniture and water dispensers Liaise with internal and external parties for the maintenance of office facilities, such as lighting, air-conditioning systems, telephone lines, power supply, pest control, etc which may require supervision during weekends or after-office hours Manage all agreements and documentation pertaining to real estate and facility management Review and renewal of office equipment leases and maintenance contract (i.e. fire extinguisher, AED devices, pest control, air-conditioning systems, cleaning services) and all other contract‐related matters Ensure provision of safety equipment, including personal protective equipment (PPE) is available Provide facilities management and support to Company's staff engagement committee Assist and provide support for Company's initiative such GHG Emission Reduction Plan and tracking of the GHG data QUALIFICATIONS Minimum Diploma in any discipline Minimum 5 years of relevant experience Meticulous, independent with minimal supervision Sense of urgency and effective follow‐up skills Good communication and people skills Positive attitude and resourceful Excellent multi‐tasking ability and IT savvy Able to work well in a team #J-18808-Ljbffr

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