Executive Assistant

14 hours ago


Singapore CALIBER8 PTE. LTD. Full time

Executive Assistant / Office Manager About the Role Join a fast-growing company in the fintech space. Seeking a highly organized and professional Executive Assistant / Office Manager to be the first point of contact for a dynamic and fast-paced organization. This role is pivotal in ensuring smooth day-to-day office operations, providing front-of-house excellence, and supporting the Director as well as staff with administrative and operational needs. If you are proactive, detail-oriented, and thrive in a client-facing environment, this opportunity may be the right fit for you.Key Responsibilities Serve as the first point of contact for visitors, clients, and stakeholders, ensuring a welcoming and professional reception experience. Manage all incoming calls, correspondence, and deliveries, directing them efficiently to the relevant parties. Oversee office administration including supplies, vendor management, and coordination of facility maintenance. Support scheduling, meeting coordination, and travel arrangements for management and staff. Coordinate and manage domestic and international travel bookings, including flights, accommodation, transport, and itinerary planning. Assist in the preparation of documents, reports, and presentations as required. Maintain accurate records, filing systems, and databases to support office operations. Coordinate onboarding logistics for new employees (access cards, desk setup, IT coordination). Ensure the office environment remains organized, safe, and conducive for productivity. Provide ad-hoc support to management and cross-functional teams as needed. Requirements Diploma or equivalent qualification in Business Administration, Office Management, or related discipline. 2-4 years of relevant experience in office management, administration, or front-desk roles. Strong interpersonal and communication skills, with a professional demeanor. Excellent organizational skills and ability to multitask in a fast-paced environment. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Customer-service oriented with attention to detail and problem-solving ability.


  • Executive Assistant

    7 days ago


    Singapore EXECUTIVE SEARCH PRIVATE LIMITED Full time

    **Executive Assistant**: - Work directly with the CEO to support all aspects of his daily work routine. - Maintain CEO’s calendar, including scheduling meetings, appointments, speaking engagements, business travel arrangements. - Handle urgent requests and changes in relation to meetings with CEO. - Serve as a liaison between CEO, Exco Team, internal and...


  • Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    Overview TREETOPS EXECUTIVE RESIDENCES MCF- — Full Time — Junior Executive Location: TREETOPS EXECUTIVE RESIDENCES, 7 ORANGE GROVE ROAD Position Administrative Assistant Job Details Administrative Assistant — MCF- Qualifications 1 year exp Admin / Secretarial Microsoft Excel Interpersonal Skills Arranging Administration Data Entry Administrative...

  • Executive Assistant

    2 hours ago


    Singapore AP EXECUTIVE PTE. LTD. Full time

    **Responsibilities** - Manage President's calendar for all meetings, internal, and external - Coordinate driver's daily schedule to support President - Arrange President's travel needs - Provide secretariat support for senior management meetings including preparation of minutes and follow-ups - Perform leave requests, travel requests, and staff reimbursement...

  • IT Executive

    5 days ago


    Singapore Spearing Executive Search Full time

    Job Description Our client is looking for someone who is self-motivated, proactive, meticulous and adapts fast to changes. As the IT executive, you will need to have good communication skills and be a team player. You will need to work well under pressure and know how to prioritize tasks effectively. You need to be innovative and creative and come up with...

  • HR Executive

    5 days ago


    Singapore Spearing Executive Search Full time

    Job description The role will play a critical role in implementing and supporting the HR Operations of an Employer of Choice in the Logistics and Manufacturing industry. As a HR Executive, you will be responsible for providing support in various HR functions, including recruitment, compensation and benefits, performance management, and employee...

  • Marketing Executive

    7 days ago


    Singapore Richdale International Executive Search Full time

    **Senior / Marketing Executive** **Responsibilities**: - Work with both internal and external departments such as Business Development, Project Management, Marketing, and Finance. - Work closely with our Senior Management to derive an effective marketing plan. - Communicate and manage requirements between senior stakeholders to ensure objectives are met. -...


  • Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    Job Description Job Responsibilities: Responsible for copy-writing and designing of all marketing related collaterals, such as brochures, newsletters and electronic direct mailers etc. Provide support to Marcom Manager on all Marcom related duties such as analysis, managing of social media and media monitoring. Manage, plan and execute in-house guests'...


  • Singapore Treetops Executive Residences Full time $40,000 - $60,000 per year

    Job DescriptionJob Responsibilities:Responsible for copy-writing and designing of all marketing related collaterals, such as brochures, newsletters and electronic direct mailers etc.Provide support to Marcom Manager on all Marcom related duties such as analysis, managing of social media and media monitoring.Manage, plan and execute in-house guests' events...

  • HR Executive

    7 days ago


    Singapore SPEARING EXECUTIVE SEARCH PTE. LTD. Full time

    We're representing our client who is looking to onboard a driven HR Professional into their team! As a HR Executive, you will play a vital role in supporting their HR operations and implementing our HRMS. You will also work closely with key regional stakeholders and the wider business to ensure our HR processes are aligned with their business goals. **Your...

  • Research Assistant

    5 days ago


    Singapore Artemis Executive Solutions Full time

    Seeking a junior (with or without prior experience) administrative assistant based anywhere in the world, who will work remotely as an independent person to assist our team leads in managing the administrative processes. **Responsibilities**: Support to team leads Organise and manage replies Establish communication between assigned clients Create and...