Corporate secretarial assistant

3 weeks ago


Singapore ITA CONSULTANCY & SOLUTIONS PTE. LTD. Full time

Role Overview
You will manage a portfolio of clients, ensuring compliance with regulatory requirements and providing exceptional company secretarial services. This includes strategic advice on corporate governance and maintaining strong client relationships.Key Responsibilities
1.Client Relationship ManagementServe as the primary liaison for allocated clients.Understand and address business needs, offering governance advice.Ensure timely responses and solutions to client inquiries.2.Company Secretarial ServicesSupport in preparing board resolutions, minutes, and statutory documents.Ensure compliance with theSingapore Companies Act 1967and other corporate governance standards.3.Statutory ComplianceTrack and meet filing deadlines for annual returns, financial statements, and other statutory requirements.Accurately lodge information withACRAand stay informed of regulatory updates.4.Board and Shareholder MeetingsOrganize and coordinate meetings, including preparing agendas, minutes, and resolutions.5.Documentation and Record KeepingMaintain accurate statutory records and manage corporate documentation.6.Advisory ServicesProvide insights on corporate governance and regulatory compliance.Stay informed about trends and changes in the industry to support clients effectively.7.Client Onboarding and Due DiligenceOversee the onboarding process, ensuring documentation is complete.Perform due diligence checks and prepare key documents like the first board resolution, Form 45, share certificates, and registrable controller filings.8.Conflict ResolutionResolve client issues and escalate to management when necessary.9.Continuous ImprovementContribute to refining internal processes and enhancing service quality.Pursue ongoing professional development.10.Administrative TasksHandle administrative duties as assigned.RequirementsEducational Qualifications: Diploma/Degree in Business, Law, Accountancy, or a related field.Experience: At least 1 year in company secretarial roles in Singapore (fresh graduates welcome).
Familiarity with ACRA filings and procedures.Knowledge and Skills: Strong understanding of Singapore company law and corporate governance.
Proficiency in Microsoft Office; familiarity with secretarial software is a plus.
Attention to detail, strong communication skills, and effective interpersonal abilities.Proactive and Adaptable: Ability to anticipate needs and stay updated on regulatory changes.This position offers an opportunity to contribute to corporate governance while developing expertise in the company secretarial domain within Singapore's regulatory framework.#J-18808-Ljbffr



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