Senior Executive

4 days ago

Singapore National University of Singapore Full time

The function of the Academic Programmes Management Department (“APMD”) in the Office of Academic Medicine is to drive and facilitate initiatives to advance Academic Medicine (“AM”) across the SingHealth Duke-NUS Academic Medical Centre to transform medicine and improve patients’ lives. The successful candidate will contribute to advancing SingHealth’s and the School’s strategic priorities.
Reporting to the Team Lead for Academic Programmes Support and Evaluation, the successful candidate will form part of a core team to facilitate AM grants and philanthropic funded projects in research, education, innovation and global health, as well as support the development and implementation of faculty/resident/student talent grants and awards. The role involves planning, preparing, reviewing and approving AM funding requests and grant calls. To ensure strong financial stewardship and good corporate governance, the successful candidate will need to be adept to SingHealth’s and Duke-NUS’s/NUS’ policies with regard to programme criteria, donations, disbursements and grant terms; and ensure rigorous and timely proposal review, monitoring of progress and outcomes reporting, financial reporting and proper stewardship of AM resources.
The successful candidate will be involved in the activities of the larger SingHealth and Duke-NUS community and could be assigned duties including special project and assignments, as a representative of the joint partnership to key stakeholders. The work responsibilities will include but not limited to the following: -
Academic Medicine implementation
Prepare proposals and lead or facilitate initiatives for review by the Academic Medicine Executive Committee.
Review AM work processes and explore various methodologies to streamline and/or automate routine operations to ensure effective joint frameworks.
Devise and implement initiatives to improve collaborations internally and externally.
Serve as Secretariat for AM committees and meetings when necessary.
Prepare reports and analysis for reporting to senior management.
Management and Administration of Academic Clinical Programmes (“ACP”) Programme Funding Grants
Serve as key lead for domain engagements in particular, Research and the Nurturing Clinician Researcher Scheme (“NCRS”).
Coordinate & manage grant call.
Review application forms, funding guidelines, assessment criteria.
Facilitate, coordinate and provide inputs towards budget requests and reviews of proposals.
Prepare materials for approval at AM EXCO, Academic & Research Committee (“ARC”) & Governing Board (“GB”).
Monitor progress on milestones completion for funded projects.
Serve as Point of Contact for “ACPs, SingHealth Duke-NUS Disease Centres (“SDDCs”), AM institutes and domains, as assigned by the Team Lead.
Management and Administration of AM Philanthropic Funded Grants
Work closely with key AM stakeholders, ACPs and AM domains under purview on their donation and philanthropic needs by coordinating the planning, preparation, review and approval of AM proposals.
Serves as a liaison between JOAM and grant awardees in the budgeting and preparation of grant proposals.
Reviews grant proposals for alignment with Donor’s Gift Purpose/ Professorships and Academic Medicine strategic directions.
Facilitate with submission of fund requests in accordance with Duke-NUS policies and NUS Endowment statutes.
Draft papers and presentations for seeking approvals from AM EXCO, Duke-NUS ARC and GB for fund disbursements.
AM Grant Administration for reporting
Oversee administration of post-award grants to ensure that timelines, objectives, budgeting and administrative policies and procedures are followed.
Serve as an advisory role to stakeholders, advise on and facilitate with grant variations/ extensions requests to ensure strong governance and optimisation of funds utilisation.
Facilitate the submission of such requests for approval.
Assist in compilation of AM Philanthropic Funded Grants Progress Reports.
Ensure project progress, outcomes and financial reporting by ACPs/Joint Institute, awardees and Host Institutions are duly completed and submitted.
Management and Administration of Talent Awards
Serve as Lead POC to manage the PhD Scholarships to give recognition and support to clinician researchers, while engaging the AM community.
Contribute as part of the team to support the administration of Resident Research Scholar Awardto engage SingHealth residents who are actively engaged in research.
Promote call for nominations through necessary communications platforms.
Review of application forms, funding guidelines, assessment criteria, and grant variation or extension requests.
Recognise Awardees and stakeholders.
Coordinate inter-team collaboration to organise the annual Research Awards Day/ Ceremony and coordinate across teams in JOAM APMD and broader OAM when necessary.
Student Initiatives & Grants: SingHealth Medical Student Talent Development Awards and AM-ETHOS Duke-NUS Medical Student Fellowship
Contribute as part of the team to manage the SingHealth Medical Student Talent Development Award and AM-ETHOS Medical Student Fellowship (“MSF”).
Contribute as part of the inter-team collaboration for engagement of medical students and their mentors through events such as MSF orientation, Learning Enhancement and Progress (“LEAP”) Award and PGY1 engagement session (in partnership with SingHealth Residency).
Others Ad hoc duties as assigned
Assist with the overall administrative management of a variety of business-related functions.
Assist with the planning and execution of departmental events and projects.
Perform other related duties incidental to the work described herein or as assigned by the supervisor.
Job Requirements
Bachelor’s Degree or equivalent with minimum 3 to 5 years of relevant experience.
Prior experience in managing grants/funds, research projects and/or faculty matters.
Have strong track record of stakeholder management and drive multi-faceted projects with good outcomes.
Possess good organisational skills and abilities to carry out analytical and coordination work.
Have strong team orientation and able to relate and engage senior staff, sensitive to cultural nuances.
An energetic, self-driven, highly emotional and adversity quotient individual who is meticulous and able to multi-task.
An independent worker who is also a team player and strong collaborator who possess the initiative to complete tasks and projects assigned.
Possess excellent command of written and spoken English.
Proficient in general software applications such as Microsoft Office and Tableau that facilitate work operation
We regret that only shortlisted candidates will be notified.
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