Event Project Coordinator

1 week ago

Singapore Tlk Trade Fairs & Events Pte. Ltd. Full time

TLK Events – Events & Festive Lighting Operations Working Hours: 10am–7pm (Mon–Fri), 5.5 days Location: 6 Defu South St 1Start Date: Immediate preferred About TLK Events TLK Events manages pasar malam operations, food fairs, festive lighting installations, and general event logistics across Singapore. We are a small and collaborative team that values responsibility, teamwork, and clear communication. Role Overview As an Event Project Coordinator, you will assist in planning and coordinating event and festive lighting projects from start to finish. The role includes client communication, project operations, basic admin work, and on-site supervision when required. You will also support the company's growth by reaching out to potential clients and handling leads. This is part of the job, but the outreach is moderate and team-guided , not a high-pressure sales environment. Key Responsibilities Client Servicing & Coordination Respond to client enquiries and follow up on ongoing discussions Prepare quotations, proposals, and simple Canva layouts Attend client meetings (initially with guidance, later independently)Provide photo/video updates during project progress Project & Operations Support Attend site visits for measurements, planning, and supervision Coordinate with vendors and contractors Oversee event setups and festive lighting installations Support activities during key installation days Handle project-related communication in a timely manner Assist with vendor sourcing when needed General Admin Maintain project schedules, documents, and invoices Follow up on outstanding payments when required Support general team operations Lead Generation & Outreach Work with provided leads and incoming enquiries Identify potential clients via social media, networks, or industry contacts Reach out to new prospects Support the team in developing new business opportunities Commission provided for successful new customer projects Working Conditions & Expectations Leave during peak festive periods may require advance planning Some extended hours during major installation days (off-in-lieu / OT provided)Typically 2–3 site visits per week Travel islandwide for meetings and site visits (not daily)Mix of office-based tasks and outdoor site work Requirements Diploma in any field Good communication and interpersonal skills Organised and able to manage multiple tasks Basic Canva; comfortable with WhatsApp and Google Workspace Comfortable with outdoor work when required Own transport is an advantage Benefits Commission for successful new customer projects Off-in-lieu / OT during peak periods 3-month probation (may be shortened for strong performers)#J-18808-Ljbffr

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