Executive Assistant to Head of Primary

About the role We seek an experience Executive Assistant for our Head of Primary, to perform a variety of administrative tasks. The candidate should be one who is well-organised, have great time management skills and strong attention to detail with the ability to work efficiently, accurately and to follow up on pending items in a timely manner. Core Requirements of the Post Work within and actively promote the mission, vision and values of the school and of Nord Anglia Education. Be a loyal and supportive member of the school community. Be a positive contributing member of the wider support staff team (admin, business, etc.). In fulfilling the requirements of the post, the EA to Head of Primary will demonstrate total professionalism and, in particular, will: Act with complete integrity, respecting the need for loyalty to the Head of Primary, the school and Nord Anglia Education; Be prepared to learn new skills in order to support the Head of Primary; Inspire trust and confidence in students, colleagues and parents across the school; Live by and promote the wider aspirations and values of the school. Areas of Responsibility and Key Tasks Support the Head of Primary School Oversee and maintain the Head of Primary calendar, scheduling meetings, learning visits as appropriate and including the detail of Primary school events, liaising with relevant members of the Primary leadership team. Manage phone calls, emails, enquiries and requests to the Head of Primary office. Manage requisitions from budget holders requiring Headteacher approval, timely and efficiently. Ensure that the Head of Primary office space is maintained, liaising with facilities and IT as appropriate. Provide reasonable assistance to the Head of Primary with appointments related to government agencies, visa renewals, housing, health as requested. Organise travel /accommodation for approved professional learning/attendance at conferences, providing information on arrangements in liaison with EA to the Principal. Manage and arrange Head of Primary claims if needed. Communication Ensure the Primary School calendar is maintained and synchronised to the whole school management system calendar, working productively with the Primary leadership team and Marketing and Data departments, communicating effectively with all relevant staff. Create and update detail in weekly briefing minutes ahead of weekly face to face briefings and disseminating to staff. Create and share the template for weekly Primary parent newsletters for staff input for Head of Primary proofing and editing. Oversee and maintain the Primary MS Team, storing and sharing documents as required. Meet and greet Head of Primary’s visitors; arrange refreshments; Type and format the Head of Primary’s letters, assist with the creation of presentations and other documents and distribute them accordingly; Respond to queries from parents, finding the information they need or referring them to the appropriate person; Assist with the planning of Primary parent events on campus and attend parent welcome sessions. Organisation & Compliance Maintain a professional, welcoming and efficient working environment and office space. Develop and maintain efficient systems, to include: Effective and ongoing organisation of Primary MS share point for storage of key documents to be accessible to all staff; Maintenance of Primary MS Team (and channels) and folder storage Maintain Primary School Leadership Team meeting minutes. Oversee systems for individual staff absence and professional learning approvals in the Primary School for Head of Primary review and approval. Lead Primary School conference/ professional learning preparation and support whole school conferences and professional learning events. Health, Safety and Safeguarding Be alert to issues of Health & Safety and report using approved school systems, linking with the relevant staff. Ensure that evacuation and lockdown procedures are accessible in the Primary School and during a school evacuation, work collaboratively with the Primary Leadership team at the assembly point to