Legal Secretary

We are currently looking for an experienced legal secretary to join one of our Singapore litigation practices. This role will provide support with all administrative tasks including Partner level support, management of client files, management of billing and financial activities, client relationship and business development coordination, diary and travel management and document production. This role will support different practice groups to cover leave, busy periods and provide billing support. Key Responsibilities Assisting the Partner with their related matters and any other ad‐hoc tasks assigned from time to time Providing secretarial and administrative support including managing calendars, scheduling meetings, and coordinating appointments Answering and filtering telephone calls: liaising with external and internal clients and their secretaries; dealing with queries and relaying messages Incoming correspondence: checking emails; electronically scanning and saving to document management system Outgoing correspondence: sending emails; organising mail to ensure it is ready for the appropriate collection times Photocopying/printing: photocopying, scanning, and maintaining paper files; printing documents, preparing bundles/files Client filing: maintaining electronic client files; indexing; trial bundles; archiving including arranging collections and retrievals from the off‐site archive company Communication: always maintaining open and appropriate communication lines with internal and external clients to ensure the firm’s needs are met; working cohesively with lawyers, secretaries and admin assistants in the Singapore office and from other regions Prioritisation: managing and prioritising own workload to ensure work is turned around within agreed deadlines and timeframes Excel Spreadsheet management; input; logging; merging and generating reports as required Billing: general billing administration process as directed. This may include but is not limited to preparing, and reviewing draft bills, and associated correspondence Financial Administration: dealing with disbursement bills and processing third‐party invoices; preparing and processing expenses claim forms and dealing with cheque requisitions E‐litigation: filing of court documents, unpack court documents from e‐litigation portal and circulate, checking and keeping track of hearing dates, cause‐book searches Potential to cover receptionist when needed Other related duties including running errands as required. Essential Skills & Experience Providing legal secretarial support up to and including Partner level, the successful candidate will have the following skills and experience: Proven legal secretary experience Prior experience as a Personal Assistant is an added advantage Recognised secretarial qualification with good academics Accurate typing (60+ wpm)Proficient in MS Office (Outlook, Word, Excel, PowerPoint)Strong command of spelling, grammar, and legal terminology High attention to detail and accuracy Ability to multitask and prioritise daily workload to meet deadlines Excellent organisational and communication skills Demonstrates initiative and proactivity Maintains a calm and professional demeanour under pressure Ability to exercise discretion and maintain confidentiality Flexible, committed, and positive team player. Details Seniority level: Mid‐Senior level Employment type: Full‐time Job function: Legal Industries: Law Practice Clyde & Co is proud to be an equal opportunities employer. Our core values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity. #J-18808-Ljbffr