Executive assistant, risk, integrity

4 weeks ago


Singapore TIME's Group Full time

Executive Assistant, Risk, Integrity & Compliance Assist in developing and managing the implementation of RICD plans and budget that includes allocating resources and maintaining cost efficiency for the RICD department that aligns with the company’s objectives and targets. Liaise and manage communications with representatives of internal and external parties on behalf of the RICD Head and RICD on matters related to RICD tasks to ensure efficient and effective administrative information and assistance. Organize, manage and coordinate appointments, internal/external meetings, and local/overseas conferences/visits/business travel to ensure effective management of RICD Head schedules and RICD. Plan and manage RICD Head’s and RICD department travel arrangements for local and overseas trips that include accommodation, flights, itineraries, ground transportation, or other administrative necessities to optimize business travel. Prepare, keep daily records of documents in and out, compile and proofread correspondences such as emails, memos, letters, and other miscellaneous documents for the RICD Head to ensure documents are in order prior to review or approval. Register, distribute and manage the correspondences from Government such as Urusan Seri Paduka Baginda (USPB) documents for the company to ensure necessary action is in place. Manage and prioritize proactively any conflicts within the RICD department including handling and following through on matters related to deadline pressures such as letters, memos, tender documents, purchase requests, management papers review/approval, board papers review/approval, cheques signatory, staff overtime, and staff claims to ensure timely completion and submission. Manage, update and coordinate daily the RICD incoming and outgoing documentation and filing system for easier and faster retrieval as needed. Guide and strengthen the department’s staff competency development to enhance and sustain operational excellence and performance. Maintain standard operating procedures in all aspects of day-to-day work in order to provide uniformity of work and meet company objectives. Job Responsibilities: Post Graduate Certificate / Diploma in Business Administration/Management or related Private Secretarial Course (PSC) Minimum of 10 years of working experience in the related field is required for this position and/or experience with senior/middle management Provide high-level secretarial support and administrative tasks, good networking skills Your application will include the following questions: Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as an executive assistant? #J-18808-Ljbffr


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