Junior Executive

1 week ago

Singapore UNIFIFI PTE. LTD. Full time

Salary: Up to $4500Location: CBD, Singapore Job Type: Full-time Key Responsibilities Office Administrative Tasks General Office Management Ensure the smooth daily operation of the office Monitor office conditions and arrange necessary repairs or maintenance Assist in coordinating internal projects, including architecture or organizational restructuring initiatives Maintain accurate and up-to-date records of all project-related files and correspondence Collaborate with relevant stakeholders to ensure smooth communication and timely follow-up on action items Procurement & Supplies Order and manage stock of office supplies, pantry items, stationery, etc. Liaise with suppliers and vendors for quotation comparison and cost efficiency Track and manage office expenses and petty cash (if applicable)Vendor & Facility Coordination Coordinate with external vendors (e.g. IT support, cleaners, couriers, telecom)Manage service contracts and renewals (e.g. utilities, maintenance, subscriptions)Meeting & Travel Support Schedule and coordinate meetings, including room bookings and refreshments Prepare meeting materials, agendas, and minutes if required Arrange travel bookings (flights, accommodation, transport) for staff or visitors Assist with travel-related documentation (e.g. visa letters, itineraries)Document & File Management Maintain proper filing system (physical and digital) for contracts, reports, and administrative documents Ensure confidentiality and security of sensitive information

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