Business Administrator

Join to apply for the Business Administrator role at Brunswick Group The Opportunity: Brunswick Group seeks an experienced and dedicated individual to join the team as a Business Administrator. In this role, you will manage the operational, administrative, and coordination needs of a selection of Leadership colleagues, comprising an assigned selection of Partners and Directors (the Leadership). The role requires impeccable organizational skills, attention to detail, a proactive and agile mindset, a professional and collaborative approach, and the ability to handle confidential information with discretion. The ideal candidate will thrive in a fast-paced environment, serve as a thought partner, and drive excellence in task execution. Key Responsibilities Calendar and Schedule Management: Optimize the Leadership's time by planning and coordinating schedules, resolving conflicts, anticipating difficulties, prioritizing across multiple time zones, and ensuring they have the right information and briefing for meetings. Prioritize and coordinate internal and external commitments to optimize the Leadership's time. Coordinate briefings and gather relevant materials, providing the Leadership with papers or briefings in advance of meetings. Draft documents, edit presentations, and assist with preparation of presentation materials across teams and functions. Manage general events administration, including invitation emails, confirmation emails, chasing responses, and maintaining intranet and related databases; continuously look for efficiencies. Travel Coordination Arrange complex international and domestic travel itineraries, including flights, accommodations, visas and ground transportation. Prepare detailed travel agendas and ensure travel documentation is in order. Arrange and implement attendance at conferences, events, and meetings for the Leadership, including domestic and international travel. Collaboration, Communication and Correspondence Anticipate problems and handle issues with diplomacy while working toward swift resolution. Understand the firm's work and how the Leadership team functions to coordinate with other teams globally. Draft, review, and edit correspondence, presentations, and reports as needed. Information Management Maintain accurate files, records, and databases for easy accessibility by the Leadership. Conduct research and compile information to support decision-making and strategic initiatives. Keep Leadership informed of trends, company initiatives and events. Meeting Coordination and Support Prepare agendas, materials, and presentations for Leadership meetings. Record meeting minutes, follow up on action items, and ensure timely completion of tasks. Project Coordination Coordinate special projects and initiatives as assigned by the Leadership, collaborating with cross-functional teams. Track project milestones and deadlines, providing regular updates and status reports. Be aware of business strategies and act as project manager where necessary. Confidentiality and Discretion Handle confidential information with discretion and maintain professionalism in all interactions. Knowledge, Skills and Competencies Professional Experience & Technical Proficiency Minimum 5 years of administrative and operational experience, ideally within professional services, law firms, financial institutions, or international organisations. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with Power BI is a plus. Practical experience with AI productivity tools such as Copilot and ChatGPT. Ability to manage complex schedules across multiple time zones. Communication & Collaboration Exceptional verbal and written communication skills. Strong interpersonal skills with the ability to work independently and as part of a team. Professional and service-oriented engagement with stakeholders and clients. Discretion and sound judgment in handling confidential information. Project & Time Management Strong project coordination and task execution capabilities. Effective multi-tasking with strong time management and organizational skills. Attention to detail and follow-through under tight deadlines. Professionalism & Adaptability Maintain high professionalism in all interactions and environments. Proactive, solution-driven mindset and willingness to take on new challenges. Adapt to fast-paced, evolving contexts with focus on results and quality. Business Acumen & Global Perspective Interest in business operations and current global affairs. Strategic mindset applied to administrative responsibilities aligned with organizational goals. Key Stakeholder Group Office-based Partners and Directors Office-based Business Manager People and Recruitment Team, Asia-Pacific ICT Team, Asia-Pacific Finance and BI Team, Asia-Pacific Head of Operations, Asia-Pacific About Brunswick Brunswick is a global advisory firm. We help companies tackle high-stakes issues, navigate stakeholder relationships, and deliver outcomes. We value inclusivity, excellence, and intellectual curiosity. Founded in 1987, Brunswick operates with a global footprint and a one-firm firm approach. Brunswick is an equal opportunity employer. All qualified applicants will be considered without regard to protected characteristics. Seniority level Mid-Senior level Employment type Full-time Job function Administrative Industries Business Consulting and Services Referrals increase your chances of interviewing at Brunswick Group. Get notified about new Business Administrator jobs in North West Community Development Council, Singapore. #J-18808-Ljbffr