Building & Facility Manager

2 weeks ago

Singapore MS HOLDINGS PTE. LTD. Full time
Job Responsibilities:
1. Building Maintenance & Upkeep
  • Oversee daily maintenance of the property, including electrical, plumbing, mechanical, and structural elements.
  • Ensure fire protection systems/equipment, lighting, and ventilation are operating efficiently for office, workshop & dormitory.
  • Coordinate preventive and corrective maintenance works.
  • Source & engage qualified contractors for servicing, and ensure work is completed to standard.
2. Health, Safety & Compliance
  • Ensure full compliance with BCA, SCDF, MOM, and NEA regulations.
  • Maintain proper records of inspections, licenses, and certifications (e.g. fire safety, flammable materials, air pressure tank etc).
  • Coordinate with Fire Safety Manager on fire drills, risk assessments, and safety briefings for tenants/staff.
  • Coordinate with Safety Officer to facilitate the implementation and monitoring safe work procedures across the facility.
3.Facility Operations & Services
  • Manage general building services (e.g., cleaning, pest control, waste disposal, landscaping).
  • Monitor building utilities and energy usage, and recommend efficiency improvements.
  • Maintain proper signage, lighting, and accessibility standards.
4. Space Planning & Office Fit-Out
  • Plan and oversee renovations, reconfigurations, or setting up of new infrastructures.
  • Coordinate with internal departments for space allocation and optimization.
  • Ensure minimal disruption to business operations during works.
5. Security & Access Control
  • Oversee security/gantry systems, CCTV, access control, and visitor management procedures.
  • Work closely with security vendors to ensure building safety.
  • Respond to security incidents and emergencies.
6. Tenant/Occupant Liaison
  • Serve as the main contact point for tenants or office occupants regarding building-related matters.
  • Ensure tenants in compliance to monthly equipment servicing requirements
  • Address feedback, complaints, and service requests in a timely manner.
  • Provide regular updates or advisories on building works or issues.
7. Emergency & Incident Management
  • As a Site Management Committee and lead the response to building emergencies (e.g., power outage, water leakage, fire).
  • Ensure incident reports are documented and corrective actions taken.
  • Maintain emergency contact lists and business continuity plans.
8. Inventory & Asset Management
  • Maintain records of facility assets, tools, equipment, and consumables.
  • Ensure proper storage and handling of supplies and materials.
Requirements
  • Diploma/Degree in Business Administration, Facilities Management, or related discipline.
  • Prior experience in estate management, MCST operations, or property management will be an advantage.
  • Minimum 5 years of experience in office administration and facility/project management.
  • Strong knowledge of vendor management, compliance processes, and workplace safety regulations.
  • Excellent coordination, communication, and problem-solving skills.
  • Ability to manage multiple projects simultaneously with attention to detail.

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