Administrative Assistant

2 weeks ago


Singapore Prolegis LLC Full time

Administrative Assistant Prolegis LLC is seeking an Administrative Assistant to support the legal support team within the Corporate practice of Herbert Smith Freehills Kramer. The selected candidate will provide timely and accurate administrative support to partners, lawyers, and support staff to meet client requirements and deliver an exceptional client experience. Responsibilities Provide timely and accurate support to practice management assistants and legal assistants. Deliver high‐quality work while managing deadlines and competing priorities. Meet required deadlines and negotiate alternate timeframes when necessary. Scan, print or photocopy relevant documents as needed by lawyers or support colleagues. Liaise with business services and other teams to coordinate urgent mail and courier requests. Develop and maintain a robust file‐management system for electronic and hard‐copy documents. Provide ad‐hoc support such as handling incoming mail, answering the telephone, amending documents, and other administrative duties. Assist lawyers with petty‐cash requests, currency requests and expense claims in a timely manner. Update client information and relevant databases in accordance with instructions (e.g., InterAction). Prepare files for archiving and manage return and retrieval of files following firm guidelines. Assist with internal and external practice‐group events and functions. Adhere to firm, office and practice‐group policies and procedures. Demonstrate enthusiasm and proactivity in the workplace, participating in team meetings, firm initiatives and learning activities. Pursue learning opportunities, keep up‐to‐date with firm policies and share information on better ways of working. Comply with WHS obligations and responsibilities as set out on the intranet. Qualifications & Skills Fluency in English and Mandarin preferred (spoken and written). At least one year of experience. Proficiency with Microsoft Office suite (Outlook, Word, Excel, PowerPoint). Strong written and verbal communication skills with the ability to build effective and trusting relationships with internal and external stakeholders. About Prolegis LLC Prolegis LLC is part of the Herbert Smith Freehills Kramer group, a leading global law firm that serves clients in major financial centres and growth hubs. We prioritize diverse perspectives, client service and a culture of continuous improvement. Your growth and ambition are key to our shared success. #J-18808-Ljbffr



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