Senior Projects Executive

2 weeks ago

Singapore Singapore Island Country Club, The Full time

Join The Singapore Island Country Club – A Certified Great Place To Work
The Singapore Island Country Club (SICC) is Singapore’s most prestigious and well-established golf and country club. With world-class facilities, a rich heritage, and a strong sense of camaraderie among our members, we offer a meaningful and rewarding environment for individuals looking to excel in the country club industry.
We are proud to be
Great Place To Work Certified , recognizing our commitment to fostering a positive and supportive workplace culture
Senior Projects Executive / Assistant Projects Manager
Job Functions & Summary:
The Senior Project Executive / Assistant Project Manager will assist in the planning, coordination, and execution of renovation, upgrading, and development projects within the Club. This role involves managing multiple stakeholders, consultants, and contractors in ensuring compliance with regulatory requirements, and delivering projects on time, within budget, and to the required quality and safety standards.
Job Roles & Responsibilities:
Project Planning & Management
Assist in planning, coordinating, and supervising facilities upgrading, renovation, and A&A (addition & alteration) projects within the Club.
Support the preparation of project briefs, scopes of work, technical specifications, and project schedules.
Monitor project progress, identify risks, and implement mitigation measures to avoid delays or cost overruns.
Track budgets, progress claims, variation orders (VOs), and ensure cost control measures are in place.
Tender & Contract Management
Prepare tender documents including specifications, drawings, BOQs, and evaluation criteria.
Manage the tender process: issuance, clarifications, tender interviews, evaluation, and recommendation for award.
Review contractor/consultant submissions and ensure compliance with Club and regulatory requirements.
Negotiate with vendors to secure best value in terms of cost, quality, and timeline.
Maintain proper documentation of tender processes for audit and governance compliance.
Technical & Compliance
Ensure all works comply with statutory, regulatory, and Club standards (e.g., BCA, SCDF, NEA).
Conduct site inspections, quality checks, and ensure safe work practices are adhered to by contractors.
Provide technical support and recommendations for maintenance and project-related issues.
Prepare and maintain project documentation, including approvals, reports, and handover documents.
Stakeholder & Communication
Liaise with internal departments, Club management, and external stakeholders to minimize disruption to Club operations during project works.
Prepare management reports, presentations, and updates for project meetings.
Support in consultant and contractor performance review.
Requirements
Degree/Diploma in Building, Civil, Mechanical/Electrical Engineering, Architecture, Quantity Surveying, or related discipline.
At least 3 years of relevant experience in project and tender management, preferably in hospitality, country clubs, or commercial facilities.
Strong knowledge of tender procedures, contracts, building services, M&E systems, and construction practices.
Familiarity with local codes, regulations, and authorities’ submission processes.
Proficient in MS Project, AutoCAD, and MS Office.
Good communication, stakeholder management, and negotiation skills.
A team player who is hands-on, detail-oriented, and able to manage multiple projects simultaneously.
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