Office Administration and Operations Executive

Office Administration and Operations Executive – Singapore Sandpiper, one of the fastest growing reputation and policy management consultancies in the world, is seeking a proactive, enthusiastic and resourceful individual to join our team as the Office Administration and Operations Executive. The successful candidate will be based in Singapore and will also support and function within the central operations team, supporting our other markets in Australia, China, Dubai, Hong Kong, Malaysia and New Zealand. Sandpiper is a multi-award-winning agency, is the second fastest growing firm in Asia Pacific and one of the fastest growing PR firms in the world. In Asia Pacific we are the only firm to have a dedicated professional services practice and are the largest public affairs agency in China. Our team are trusted advisors to industry leaders and market disruptors. We combine strong regional market and industry understanding with global perspectives. Our expertise spans corporate communications, healthcare, financial services, and capital markets communications, professional services, ESG and sustainability, brand PR, media relations, public affairs and public policy, and technology. Operating with one global P&L, we harness new technologies to deliver advisory backed by rigorous research and deep insights, and to meet the evolving needs of our clients quickly and effectively wherever they are in the world. Our firm is built around a simple proposition: by hiring the right people to do smart thinking, and equipping them with the right technologies and tools, we deliver results and business benefits for our clients. Our clients are diverse, ranging from the world's leading asset managers, insurers, and banks to disruptive technology firms that are reshaping the way commerce is carried out. We partner with some of the world's leading businesses and brands to develop effective, evidence-based communications strategies and programmes. What are we looking for?We are looking for a thoughtful, energetic, and detail-oriented professional who has the passion and drive to support and be part of a fast-growing and fast-paced business.The successful candidate will need to be self-motivated and take ownership in delivering operational duties. This role plays a key part in ensuring the smooth day-to-day running of our Singapore office, while also providing wide-ranging administrative and operational support to our regional People Success team. The role also provides executive support to the firm's General Manager and Managing Director in Singapore. It is an office-based based role, with a high volume of in-person errands. This individual must have a strong ability to multi-task, excellent organisational skills and the ability to support senior leadership. With strong communications skills, this person must be able to collaborate with people at all levels within the organisation and interact with a diverse group of cultures, individuals and personalities. Requirements Min. 4 years' experience in an administration or operations role, ideally in a consultancy environment Communications agency or professional services firm experience a plus Excellent written and verbal communications skills Responsive, strong organisational skills and the capability to multi-task on multiple projects in a fast-paced environment – managing priorities and meeting deadlines, while maintaining a high level of attention to detail Proficient with Microsoft 365 and Office tools, mainly Excel, PowerPoint and Word. Alternative experience with Google Workspace is welcomed Technologically savvy and able to use cloud-based systems A good team player, enthusiastic and resourceful in supporting the regional team in Asia Pacific Required languages: English, Mandarin a plus At a general level the responsibilities include the following .Responsible for ensuring the smooth running of the Singapore office, and other ad hoc requests from the regional People Success team Support with coordination and organisation of local cultural / team building initiatives in partnership with the General Manager Manage regional travel bookings for team members across the business in line with the Sandpiper travel and travel expenses policy Coordinate the purchase of gifts and deliveries for local clients and employees. Manage administrative, and any other urgent and ad hoc requests from the CEO, COO, MD SEA and GM SG. Be a role model for Sandpiper's values and behaviours, including the company's one P&L approach. Requirements Min. 4 years' experience in an administration or operations role, ideally in a consultancy environment Communications agency or professional services firm experience a plus Excellent written and verbal communications skills Responsive, strong organisational skills and the capability to multi-task on multiple projects in a fast-paced environment – managing priorities and meeting deadlines, while maintaining a high level of attention to detail Proficient with Microsoft 365 and Office tools, mainly Excel, PowerPoint and Word. Alternative experience with Google Workspace is welcomed Technologically savvy and able to use cloud-based systems A good team player, enthusiastic and resourceful in supporting the regional team in Asia Pacific Required languages: English,Mandarin a plus What we offer An opportunity to work at a fast-growing agency where you can have genuine responsibility and if you chose, autonomy to create new products and services that are aligned with the evolution of the communications industry and changing client needs. At Sandpiper, we also offer a collaborative and stimulating work environment as well as attractive remuneration and benefits. If you want to work for the agency of the future, not the past; are bored doing the same thing every day and want to have more influence over your career – then email your CV and cover letter to #J-18808-Ljbffr