Administrative Support Specialist

4 days ago

Singapore RIGEL TECHNOLOGY (S) PTE LTD Full time

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at RIGEL TECHNOLOGY (S) PTE LTD. This is an excellent opportunity for individuals who enjoy working in fast-paced environments and are looking to grow their career in administration.

Job Description

The successful candidate will be responsible for providing administrative support to the HR/Admin department, ensuring seamless day-to-day operations. Key responsibilities include:

  • Performing various office tasks such as filing, document preparation, and maintaining office supplies;
  • Scheduling and coordinating meetings and appointments as required;
  • Handling general inquiries, calls, emails, and other communications for the office;
  • Supporting recruitment and staffing functions;
  • Reviewing and verifying invoices for accuracy and coordinating with relevant departments for payment approvals;
  • Booking travel arrangements such as air tickets, hotels, and transportation;
  • Organizing regular staff activities and company events;
  • Attending to tenants' feedback and inquiries promptly;
  • Assisting with all administrative work and daily operations of the HR/Admin department;
  • Providing basic information about services and directing inquiries to the appropriate team members when necessary;
  • Coordinating with the customer support team to schedule and confirm technician appointments;
  • Providing administrative support in planning, organizing, and executing external events;
  • Providing administrative support in liaising with local and overseas vendors and internal stakeholders for procurement purposes;
  • Performing other ad hoc duties as requested by the supervisor.
Requirements

To be considered for this role, you should possess:

  • A minimum Diploma in Business Administration/HR or other discipline;
  • A positive work attitude with hands-on experience;
  • A pleasant personality with good communication and interpersonal skills to interact well with employees of different levels;
  • Ability to multitask and work in a fast-paced environment;
  • Graduates are welcome to apply as training will be provided.
Skills

We are looking for candidates with the following skills:

  • Ability to multitask;
  • Proficiency in Microsoft Office applications including Excel;
  • Travel arrangement experience;
  • Excellent administrative work and customer support skills;
  • Strong interpersonal skills;
  • Inventory management experience;
  • Data entry skills;
  • Procurement experience;
  • Transportation coordination experience;
  • Basic knowledge of Microsoft Word.

RIGEL TECHNOLOGY (S) PTE LTD offers a competitive salary package with an estimated annual salary of $45,000 - $55,000. If you are a motivated and detail-oriented individual looking for a challenging role, please submit your application.

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