Chief Administrative Coordinator

4 days ago


Singapore THE BLUE BARREL PTE. LTD. Full time

Job Summary

The Blue Barrel PTE. LTD. is seeking an experienced Chief Administrative Coordinator to join our team in Singapore. The successful candidate will be responsible for providing exceptional administrative support to our executives and expatriate staff, while ensuring seamless day-to-day operations.

About the Role

This is a fantastic opportunity for a highly organized and detail-oriented individual to take on a leadership role in administration. As Chief Administrative Coordinator, you will be responsible for managing office supplies, coordinating appointments, and arranging travel arrangements. You will also be the primary point of contact for administrative matters, providing exceptional customer service to both internal and external stakeholders.

Key Responsibilities

  • Provide general day-to-day administrative functions and duties.
  • Arrange/coordinate appointments and bookings for meetings and company car use.
  • Administrative support to executives and expatriate staff for housing matters and travel arrangements (Hotel/flight booking).
  • Administration of Work Pass (EP, S Pass, and DP) & Income Tax related matters.
  • National Immunization Registry filing (Employee's children under 12 years).
  • Japan Embassy (Marriage / Birth certificates translation) for DP application.
  • Administration of internship or WHP (New application) for Overseas students.
  • Business trip coordination (e.g., flight and hotel bookings, VISA applications)
  • Manage office supplies and factory inventory by working with the factory management and finance department.
  • Monitor contracts (facilities, housing, membership, subscriptions, service providers, and suppliers), signal contract expiry, and prepare quotes.
  • Local logistics and organization support and arrangements.
  • Keeps management informed through written and verbal reports (summarising information and identifying trends).
  • From time to time, the company has special projects and events. The GA team will also support full backend support.
  • Any other ad-hoc duties assigned.

Requirements

  • Candidate with minimum Diploma/degree in Business administration or related courses.
  • Minimum 5 years of experience in general administration, planning and administering executive services.
  • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, etc.)
  • Candidate with Excellent communication skills, Multi-tasking, and time management skills.
  • Having experience in accounting, Google Functions, and system automation is preferable.

What We Offer

We offer a competitive salary range of SGD $60,000 - SGD $80,000 per annum, depending on experience, as well as excellent benefits and opportunities for career growth. If you are a motivated and detail-oriented individual who is passionate about administration, please submit your application today.



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