Dedicated Office Support Specialist

4 days ago


Singapore MARKETING INSTITUTE OF SINGAPORE ACADEMY PTE. LTD. Full time
Job Description

We are seeking a highly organized and detail-oriented Dedicated Office Support Specialist to join our team at the Marketing Institute of Singapore Academy Pte. Ltd.

Company Overview:

The Marketing Institute of Singapore Academy Pte. Ltd. is a reputable organization dedicated to providing quality marketing training and education in Singapore. As a member of our team, you will be working in a dynamic environment that values professionalism, innovation, and teamwork.

Job Summary:

We are looking for an experienced and skilled office support specialist who can provide exceptional administrative assistance to our management team. The ideal candidate will have a strong background in office administration, excellent communication skills, and the ability to multitask in a fast-paced environment.

Responsibilities:

  • Greet visitors warmly and professionally, confirming appointments and directing them to their destination.
  • Answer and screen incoming phone calls, taking accurate messages and transferring them appropriately.
  • Maintain a professional and welcoming atmosphere in the reception area.
  • Process and distribute incoming mail and courier deliveries.
  • Handle document photocopying, scanning, filing, and printing.
  • Manage the booking of meeting rooms and prepare necessary materials.
  • Coordinate office activities and operations to secure efficiency and compliance to company policies.
  • Support office management for the wellbeing of employees.
  • Organize and maintain office filing systems, both electronic and hard copy.
  • Provide effective and efficient administrative support for the full scope of office management including upkeep and maintenance of the office and its supplies, as well as preparation and coordination for meetings and company events.
  • Liaise with external vendors and service providers.
  • Other duties as may be assigned from time to time.

Requirements:

  • Diploma or Degree in any discipline.
  • At least 1 year of relevant experience as corporate office admin or secretary to management.
  • Excellent communication and interpersonal skills, with a professional and friendly demeanor.
  • Strong organizational and time management skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Attention to detail and accuracy.
  • Ability to multitask and handle multiple priorities simultaneously.
  • Adaptability and willingness to learn new tasks.

Estimated Salary:

$45,000 - $60,000 per annum.

Benefits:

  • A competitive salary package.
  • A comprehensive benefits package.
  • Ongoing training and development opportunities.
  • A supportive and dynamic work environment.

How to Apply:

Please submit your resume and a cover letter outlining your qualifications and experience to [insert contact information]. We look forward to hearing from you



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