Facilities Management Specialist

3 days ago


Singapore Skool4Kidz Pte Ltd Full time
Job Summary

We are seeking a skilled Facilities Management Specialist to join our team at Skool4Kidz Pte Ltd. As a key member of our property and maintenance department, you will be responsible for ensuring the smooth operation of our facilities.

  • Procurement
Review specifications and other relevant documentation to ensure timely delivery of materials and services. Liaise and confirm with overseas suppliers/counterparts on materials (quantity, specs). Monitor and manage procurement activities to guarantee efficient delivery of materials and services. Prepare and update the P&M Manager on material shipment/delivery status. Assist and work with the P&M Manager in project scheduling to align procurement and cost management with project timelines. Maintain accurate and organised documentation of procurement processes, contracts, and cost records.

  • Facility and Administrative Works
Perform inspections on campus premises and ensure all essential facilities or services are well maintained as per SOP. Perform asset tagging and audit for centres. Submit grants to ECDA under new centre projects. Attend to facility management, general maintenance, upkeep, and repair of equipment and fixtures and fittings. Provide proper maintenance and updating of property contracts. Assist in getting quotations and confirmation of renovation & maintenance works for all assigned locations. Ensure the proper maintenance of P&M documents/drawings. Process payments and invoices according to Company's financial policies and procedures.

  • Adhoc
Support and assist the Head of the Department and Consultant with the following: To set up and/or streamline department's systems, Standard Operating Procedures (SOP) policy documents, files, manuals, guidebooks, and handbooks. To improve document management, reporting, and claims submission. Monitor and track contractor performance before and after each service to ensure compliance (e.g., air conditioning services). Consolidate the performance metrics in a spreadsheet for reporting purposes and maintain records for management. Undertake any other adhoc duties or projects as assigned by Manager.

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