Administrative Professional

2 weeks ago

Singapore beBeeProject Full time $50,000 - $70,000

Job Title: Project Management Office Coordinator

Job Summary:

The PMO Coordinator will provide administrative support to the organization, ensuring efficient operations and employee satisfaction. The role is split between Portfolio Management Support and General administrative duties.

Main Responsibilities:

  • Portfolio Management Office Support:
    • Ensure business routines run effectively and efficiently to meet agreed objectives.
    • Assist in executing Portfolio Planning & Tracking, including standardized Portfolio Summary Creation, Quarterly Reviews, Integrated Roadmap creation, and identification of risks.
    • Collaborate with business teams and digital services delivery teams to ensure Project & Product work has quality data, clear deliverables, and measurable success criteria.
    • Coordinate, plan, and deliver change management activities and associated communication relevant to portfolio management.
    • Support the reporting of all financials associated with projects and operations.
    • Work with Procurement and digital services teams on Vendor contracts and management as needed.
  • General Administration:
    • Support the digital services team by organizing quarterly townhalls, annual team-building events, managing logistics, and overseeing daily operations.
    • Manage travel arrangements, including booking, accommodations, itineraries, and liaison with local hosts.
    • Ensure timely and accurate submission and reconciliation of expense reports, maintain comprehensive records, review business travel charges, and follow up on outstanding balances.
    • Handle calendar management, conducting regular reviews, maintaining current appointments, prioritizing conflicts, and communicating scheduled appointments.
    • Oversee supplier management, ensuring compliance with financial policies, creating accurate purchase orders, following up on supplier inquiries, updating the principal on approvals, and communicating orders to suppliers once approved.

Qualifications & Experience:

  • Bachelor's Degree in Information Technology or relevant fields.
  • At least 1 year of prior relevant experience.
  • Excellent communication skills, with the ability to explain facts clearly.
  • Attention to detail, good organizational skills, and ability to work independently.
  • Proficiency in Microsoft Office, including Teams, with the ability to prepare basic PowerPoint presentations, Word documents, and Excel spreadsheets.
  • Initiative & Problem Solving: Proactively anticipate critical needs and move forward with solutions with minimal guidance.
  • Ability to Maintain Confidentiality: Handle all information with the highest level of confidentiality.

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