Executive Assistant
5 days ago
We are seeking an exceptional Executive Assistant to provide high-level support to our CEO at APEX LOGISTICS INTERNATIONAL MANAGEMENT PTE. LTD.
About the Role:
This is a key position that requires strong organizational and communication skills, with a focus on executive support and office administration. As an Executive Assistant, you will be responsible for managing day-to-day administrative tasks, coordinating internal and external events, meetings, and visits, and maintaining organized systems for contracts, reports, and key documents.
Key Responsibilities:
- Office Operations: Ensure seamless daily office operations, including supply management, equipment upkeep, and coordination of office services.
- Interdepartmental Liaison: Facilitate collaboration between internal departments, ensuring effective communication flow.
- Event & Meeting Management: Coordinate internal and external events, meetings, and visits, including logistics and hospitality arrangements.
- Document & Records Management: Maintain an organized system for contracts, reports, and key documents, ensuring easy access and tracking.
- Expense Management: Track and manage office and administrative budgets, ensuring timely reporting on expenditures.
Travel Planning:
- Arrange all aspects of the CEO's travel, including flight bookings, accommodation, transport, and visa processing.
- Provide travel assistance to other senior executives as necessary.
Competencies & Experience:
The ideal candidate will have a minimum of 5 years of experience in a similar role, with a strong focus on executive support and office administration. Key skills include:
- Strong organizational and time-management skills, with the ability to manage multiple tasks effectively.
- Proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook).
- Excellent communication skills in English, with regional language proficiency an advantage.
- Ability to collaborate with regional and cross-functional teams, maintaining a professional and approachable manner.
Salary: The estimated salary for this position is $60,000 - $80,000 per annum, depending on experience.
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