Executive Secretary, Chief Regional Officer
2 days ago
Job Title: Executive Secretary, Chief Regional Officer
Job Summary:
We are seeking a highly skilled and experienced Executive Secretary to support our Chief Regional Officer in Asia & Oceania. The successful candidate will provide administrative support to the CRO, manage the CRO's calendar, and handle various tasks related to business travel, accounting, and logistics.
Key Responsibilities:
- Provide secretarial support to the Chief Regional Officer, including managing the CRO's calendar, making travel arrangements, and handling correspondence.
- Manage the accounting documentation for the Executive Management, including handling payment processing, expense calculation, and record-keeping.
- Provide administrative and logistics support for regional internal and external business functions, including arranging transportation, accommodation, and meeting rooms.
- Support the CRO in receiving guests, arranging business lunches and dinners, and coordinating with company drivers.
- Manage department assets and office miscellaneous items for the Management Office.
- Maintain the administrative documentation system for the Management, including record-keeping of confidential documents and handling sensitive information.
- Perform other ad-hoc administrative tasks as assigned.
Requirements:
- Minimum Bachelor's Degree in Business Administration or equivalent.
- Minimum 5 years of working experience in secretarial/Executive Assistant role to the Executive Management.
- High proficiency in English language and Japanese language (JLPT Level N1 or ability to speak, read, and write at business level).
- Proficient in MS Office applications and accounting systems such as SAP.
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