Executive Assistant for Childcare Operations

2 days ago


Singapore THE SUPREME HR ADVISORY PTE. LTD. Full time
Job Description:

We are seeking an experienced Executive Assistant to support our childcare operations in a dynamic and fast-paced environment.

Key Responsibilities:

  • Provide administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
  • Manage the calendars of centre leaders, scheduling appointments, and coordinating meetings.
  • Assist in the preparation and coordination of events and parent-teacher meetings.
  • Act as a liaison between the executive team and other staff members, ensuring clear and efficient communication.
  • Support the human resources department by processing employee onboarding paperwork, maintaining personnel files, and tracking employee vacation days.
  • Coordinate with vendors, clients, and other members of the company to ensure that projects are completed on time and within budget.
  • Manage the logistics of the school's bus fleet, ensuring proper scheduling, maintenance, and safety protocols are followed.
  • Handle sensitive information in a confidential and professional manner.
  • Support the implementation and upkeep of administrative systems and procedures.
  • Assist in managing finances and budgeting, including preparing invoices, tracking expenses, doing basic bookkeeping, and creating financial reports.

Requirements:

  • Minimum of 3 years' experience as an executive assistant or in a related role.
  • At least a Diploma Level qualification in any field
  • Knowledge of early childhood education industry is a plus.

Salary Range: $2,800-$3,200 per annum, depending on experience.


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