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Documentation and Procurement Specialist

3 weeks ago

Singapore QS CONSULTANTS PTE. LTD. Full time

QS CONSULTANTS PTE. LTD. requires an experienced Administrative Support Coordinator to assist our Quantity Surveyors in various aspects of their work.

About the Job

This position entails providing administrative support to our Quantity Surveyors, focusing on document management, procurement assistance, and human resource support.

Main Responsibilities:
  • Document Management: Oversee the binding of contract documents and maintain accurate records.
  • Procurement Support: Develop and maintain relationships with suppliers and vendors, request quotations, and manage tender invitations.
  • Human Resource Assistance: Assist in recruitment activities, such as scheduling interviews, reviewing resumes, and supporting employee onboarding and offboarding.
  • Data Entry: Enter cost data into spreadsheets to ensure accurate financial tracking.
  • General Administrative Support: Provide general administrative support, including answering phone calls, managing office supplies, coordinating equipment maintenance, and offering additional support when required.
Requirements:
  • Organizational Skills: Demonstrated organizational skills to prioritize tasks efficiently and meet deadlines.
  • Communication Skills: Effective communication skills to collaborate with colleagues, clients, and external partners.
  • Microsoft Office Skills: Proficiency in Microsoft Office applications, including Excel, Word, and other relevant software.
  • Construction Knowledge: Familiarity with construction principles and practices is desired but not necessary.