Preschool Operations Coordinator

7 days ago


Singapore THE SUPREME HR ADVISORY PTE. LTD. Full time
Job Overview

We are seeking a highly organized and detail-oriented Preschool Operations Coordinator to join our team at The Supreme HR Advisory Pte Ltd. As a key member of our preschool administration, you will play a vital role in ensuring the smooth operation of our educational programs.

About the Role
This full-time position involves providing administrative support to our preschool operations. Your responsibilities will include managing correspondence, maintaining accurate records, coordinating meetings and events, handling enrollment documentation, and assisting with financial tasks such as processing invoices and monitoring inventory. You will also provide excellent customer service to parents, staff, and visitors.

Key Responsibilities
  1. Administrative Support: Manage the preschool's correspondence, including emails, phone calls, and postal mail. Maintain accurate records and filing systems for student and staff information.
  2. Coordination: Schedule and organize meetings or events, including parent-teacher meetings. Coordinate with staff, parents, and external vendors as needed.
  3. Documentation and Reporting: Handle enrollment documentation and maintain student records. Prepare reports and assist in compiling data for the management team.
  4. Financial and Inventory Tasks: Process invoices, payments, and petty cash claims. Monitor and order office supplies, ensuring sufficient inventory.
  5. Customer Service: Address queries from parents, staff, and visitors professionally. Support the school in fostering positive relationships with parents.
  6. Compliance: Ensure adherence to the regulatory guidelines and policies of the preschool. Assist in preparing documents for audits or inspections.

Requirements and Qualifications
You will need proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant software. Familiarity with administrative procedures in an educational setting is a plus. Additionally, you must be able to work independently and as part of a team. We offer a competitive salary range of SGD $2500 - $3200 per month. If you possess excellent communication skills, attention to detail, and a passion for working in education, we encourage you to apply.
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