Dedicated Administrative Support Professional

3 days ago

Singapore DYNAMIC SAFETY PTE. LTD. Full time
About the Role
Dynamic Safety PTE. LTD. is seeking a highly skilled and organized Dedicated Administrative Support Professional to join our team. As a key member of our administrative department, you will play a vital role in ensuring the smooth operation of our office.

Job Responsibilities
In this dynamic and fast-paced environment, you will be responsible for providing exceptional support to our staff and clients. Your primary duties will include:
  1. Manning the front desk to respond to queries from the public, parents, and students.
  2. Handling incoming and outgoing letters, packages, and deliveries efficiently.
  3. Managing all incoming calls to the school and directing them accordingly.
  4. Issuing Graduation Certificates and Academic certificates to students with professionalism.
  5. Updating student and staff attendance records accurately.
  6. Maintaining internal facility bookings in the Campus to ensure optimal utilization.
  7. Coordinating and maintaining the school's internal calendar.
  8. Providing assistance in photocopying school materials as needed.
  9. Assisting in transport arrangements/confirmation for CCA and/or events.
  10. Supporting office administration tasks such as updating the organization chart, honor rolls, office equipment maintenance, ordering fruit baskets, preparing event venues, replenishing first aid boxes, stationery, sanitizers, tissue boxes, etc.
  11. Responding promptly to emergency situations by calling for ambulance services when directed.
  12. Performing any other duties assigned by the Admin Manager or supervising officers.

Requirements and Qualifications
To succeed in this role, you will need:
  1. A strong background in administration with excellent organizational skills.
  2. Excellent communication and interpersonal skills to interact effectively with staff, students, and clients.
  3. Familiarity with Microsoft Office, particularly Excel, PowerPoint, and Word.
  4. Ability to work independently with minimal supervision and as part of a team.
  5. High school diploma or equivalent required; degree preferred.

Salary Information
We offer a competitive salary range of SGD 35,000 - SGD 45,000 per annum, commensurate with experience.

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