
Administrative Support Role
2 weeks ago
As an Administrative Assistant, you will play a vital role in supporting the Clinical HOD and department doctors. Your primary responsibility will be to maintain the Clinical HOD's diary schedule and confirm appointments, meetings, lectures, seminars, and other official engagements.
Key Responsibilities:
• Maintain Clinical HOD's diary schedule and confirm appointments, meetings, lectures, seminars, and other official engagements
• Manage administrative duties such as typing, scanning, making appointments, coordinating meetings, booking meeting rooms, opening general mails, and replying to enquiries
• Answer and screen telephone calls and enquiries for Clinical HOD and department doctors
• Establish and maintain filing systems
• Process incoming and outgoing mail
• Inform and/or remind HOD on matters of interest and importance
• Apply and prepare IT passwords, name stamp, name cards, workstations, and car park access for newly joined doctors and visiting consultants
• Provide administrative support to department doctors including HOs, MOs, residents, and medical graduates
• Draft, compose, and/or type documents (e.g., medical reports) and correspondences for Clinical HOD and department doctors
• Work together with other department admins on schedules
• General Duties include generating monthly rosters for medical staff, compiling department statistics and preparing department monthly reports, updating telephone directories/lists for department doctors, assisting doctors (including visiting consultants) in their claims, administering other claims as necessary, and performing other tasks as assigned by supervisors.
Requirements:
• Excellent organizational skills
• Strong communication and interpersonal skills
• Ability to maintain confidentiality and discretion
• Proficiency in Microsoft Office and Google Suite
Benefits:
• Opportunity to work in a dynamic and supportive team environment
• Professional development and training opportunities
Others:
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